Senior Administrative Assistant (Administrative Support Assistant III) Commercial Banking - TripleTree

Senior Administrative Assistant (Administrative Support Assistant III) Commercial Banking - TripleTree

TripleTree - Capital One is looking for an experienced, multitasking, and self-motivated Administrative Support Assistant III to support multiple executives in a fast-paced, tech-savvy environment. TripleTree is a wholly owned subsidiary of Capital One.

As an Administrative Support Assistant III, you will perform an array of administrative functions critical to running an organization efficiently. You will partner with executives to handle administrative tasks, freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work. 

As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are a team player with strong interpersonal skills, always looking for ways to help out. You are extremely pivotal to the success of a well-run, efficient, and productive team. 

Responsibilities:

• Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes

• Coordinate heavy travel arrangements for executives and team members

• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences

• Drive key team activities and events (all-hands meetings, team meetings, conferences, ordering supplies, social events)

• Prepare professional business communication documents including memos, letters, and emails 

• Participate in general administrative duties, ad-hoc projects, conferences, and group events

• Be an effective partner in planning collaborative events at relevant conferences, or as business development opportunities, and demonstrate willingness to navigate relationship nuances in the process

• Prepare and process expense reports in a timely manner with appropriate coding and comments based on client and general business needs

• Establish yourself as a main point of contact for your team through your communications and relationship cultivation

• Build and maintain good business relationships with executives and administrative staff across the organizations 

Successful candidates will possess:

• Experience setting up video conference and Zoom or Skype technology for meeting user

• Excellent problem-solving and time management skills

• Strong written and verbal communication skills

• Strong organizational skills

• Flexibility to adapt to constantly changing demands and to take on new and unfamiliar tasks

• Experience with prioritizing your workload proactively and expeditiously and planning ahead effectively

At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. You will also find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.  

Basic Qualifications:

• High School Diploma, GED or equivalent certification

• At least 2 years of Administrative experience

• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite 

Preferred Qualifications:

• Associates Degree

• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment 

• At least 3+ years of calendar management supporting multiple executives

• At least 1+ year of meeting and event planning experience
   

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salar