DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

CARES HOUSING ADMINISTRATIVE ASSISTANT 2

Job Location:

Division of Developmental Disabilities (DDD)
1789 West Jefferson Street, Phoenix, Arizona 85007

Posting Details:

Salary: $33,200 - $36,700 

Grade: 15

Closing Date: April 27, 2026

Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come join the DES Team!

The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 2. This position provides administrative support to the Office of Individual and Family Affairs (OIFA) Affordable Housing Unit.

DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high-quality, and member-driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community. This position is also responsible for inputting and monitoring database tracking homeless members, members in need of affordable housing and housing outcomes as required by the Arizona Health Care Cost Containment System (AHCCCS) contract.

Applicants for this position cannot be licensed or certified by the DDD Office of Licensing, Certification and Regulation, cannot have a principal interest in or have a spouse or close family with a principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

• Saves documentation to each member's file including release of information, leases, ID documents and communication with properties.
• Maintaining documentation on unit offers and housing wait-lists.
• Tracking completeness of files and updating status and notes.
• Monitoring, inputting and tracking required information to the AHCCCS database for homelessness and housing outcomes.
• Tracking, filing, and responding to inquiries in the general mailbox.
• Alerting the housing staff of housing referrals and creating electronic files and data sheets for each applicant.
• Creating move-in books for each property and maintaining data of available community resources.
• Maintaining multiple calendars.
• Securing meeting facilities.
• Coordinating appointments.
• Scheduling meetings.
• Taking and distributing meeting minutes to stakeholders.
• Printing, coordinating, and completing paperwork according to information provided.
• Flagging for signature.
• Coordinating distribution of paperwork to member and Support Coordinator for application process.
• Assisting collection of data from multiple resources for AHCCCS deliverable and preparing spreadsheet for review and submission.
  
  

Knowledge, Skills & Abilities (KSAs):

Knowledge in:

• HIPPA rules and regulations.
• Home and Community Based Services (HCBS) provided to people with developmental disabilities.
• Federal and State laws, rules, and regulations related to individuals with developmental disabilities and housing.
• Time management principles and techniques.
• Proper English usage, spelling and vocabulary, and telephone etiquette.
• Principles and techniques of administrative support functions, such as