Administrative Associate for Online Learning (PT)

Job Title: Administrative Associate for Online Learning

Location: Ft. Worth, TX

Job Type: Part-time / Non-Exempt

Department: Office of Online Learning

Reports To: AVP for Academic Administration

Date: 10/31/2025 Last Revision

Standard of Christian Commitment

The candidate must be a professing Christ follower who possesses a strong commitment to the mission and core values of Southwestern Seminary and Texas Baptist College, possess a clear understanding of Southern Baptist heritage and culture, and agrees to serve in accordance with and not contrary to the current edition of the Baptist Faith and Message.

Southwestern Seminary, an entity of the Southern Baptist Convention, is a confessional institution. While the Seminary serves the larger evangelical Christian community, employees must embrace the values and standards the Seminary represents as it fulfills its mission of shaping Christian leaders within our denominational context.

Since duties of this position require the employee to represent the Seminary to prospective and current students, candidates must abide by the Seminary bylaws, the Employee Handbook, and the current edition of the Baptist Faith and Message as a condition of employment.

Job Description

Job Summary

The Administrative Assistant for Online Learning assists the Associate Vice President for Academic Administration with the various tasks related to the online learning office and processes. The online learning office assists with all online education for Southwestern, so a suitable candidate should be familiar with higher education, best practices for online education, and proficient and knowledgeable as to the latest relevant technology. The candidate should also be detail-oriented, organized, an excellent communicator, have an eye for design, teachable, and a team player.

Key Responsibilities

• Maintains the Online Learning reception area.
• Trains TAs on online office protocols and coordinates TAs for faculty for each semester.
• Trains and assist Faculty and/or TA and CA with Canvas course design and serve in course designer role, as needed.
• Onboards, trains, and coordinates with Course Designers, as needed.
• Oversees Canvas course quality control and record, edit, and upload video course content (optional).
• Organizes Logos Textbook request for faculty and coordinates with CT to integrate Logos textbooks into courses.
• Manages Logos communication plan and scheduling as determined by the AVP for Academic Administration.
• Runs weekly reports on enrollment for 8-week programs.
• Assists in taking minutes for OLC meetings.
• Coordinates scheduling of recording studio per institutional policies.
• Perform other related duties as assigned and specific to area of responsibility.

Supervisor / Leadership Responsibilities

• Supervise TA/CA and PM Kronos timecards

Skills / Requirements

• Bachelor’s degree in business administration, communications, education, or related field is preferred.
• Excellent written and verbal communication skills and the ability to clearly and simply articulate the value propositions of SWBTS.
• Strong organizational skills and attention to detail, with the ability to effectively manage multiple tasks and deadlines related to course scheduling on a semester basis.
• Ability to critically think, solve problems, and provide solutions to department related inquiries.
• Exemplary social ski