Physician & APP Relations Administrative Coordinator

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Position Summary

• Responsible for performing support functions essential to the successful recruitment and retention of physicians and advanced practice providers.  

Principal Accountabilities

• Standards of Performance:  Respect, Integrity, Compassion, Collaboration, Stewardship, Accountability, Quality

• Commitment to Care: (1) Commitment to deliver positive patient and colleague experiences (2) Commitment to support a collaborative, inclusive community (3) Commitment to build trust (4) Commitment to embrace my personal responsibility.

Education

• Associate’s degree Required

Licenses and Certification

• Valid Drivers License
• Clean Motor Vehicle report with annual SIH vehicle and driver safety training

Experience and Skills

• Clerical experience
• Healthcare experience/knowledge
• Computer proficiency (Microsoft Office applications)
• Excellent verbal and written communication skills
• Ability to work as a team, with flexibility in work habits
• Exceptional customer service skills

Physical Activities

• Intermittent hand manipulation required
• Intermittent lifting and carrying of 50 lbs.

Role Specific Responsibilities

• Coordinate and schedule all activities related to candidate and recruiter travel, site visit meetings, conferences, career fairs, meet and greets, outreach, and appointments
• Conduct national and international background checks on all physician candidates and prepare written reports for distribution
• Collect and compile references for all physician & APP candidates and prepare written reports for distribution
• Assist in the design of and coordinate the development for promotional materials
• Assist recruiters with the development of site visit agendas
• Manage all logistical aspects of site visits
• Participate in the on-site visit, as needed
• Send out post-site visit surveys, compile monthly and report out
• Work with recruiters to develop practice profile opportunities
• Develop and maintain status list of all candidates and active searches through ATS
• Participate in other duties and responsibilities as assigned in order to recruit and retain physicians and APPs
• Maintain log of expenses for the department as well as dollars spent per physician provider
• Maintain departmental equipment and supplies
• Coordinate and assist with residency outreach functions
• Coordinate and assist with annual monthly and ad hoc physician retention events
• Communicate with physician candidates throughout all aspects of the recruitment process
• Prepare candidate welcome bags and maintain inventory
• Manage inventory and ordering of give-away items
• Prepare and pack for physician career fairs
• Process all expenses in a timely and accurate manner, ensuring compliance with internal and external regulations
• Assist with physician relocation, as needed
• Prepare monthly recruitment reports for department and senior management and BOT
• Coordinate and schedule all activities related to the department manager
• Run physician background and reference check and send out related reports
• Send out special occasion cards to medical staff
• Create and send out department newsletter
• Manage physician referral program, including tracking referrals received and submitting payroll corrections
• Monitor recruitment email inbox
• Coordinate SIU Family Medicine and student related events
• Track and schedule services for the department vehicle
• Manage medical student and APP student lists and coordinate activities related to the medical student scholarship program
• Meeting set up and follow up, including sending invites, Teams connection, reports, agenda, minutes, etc.

Compensation (Commensurate with experience):

$19.79 - $29.69

To access our Benefits Guide/Plan Information, please click the link below:

http://www.s