Medical Records/PHI Specialist

About Valle del Sol

Join Valle del Sol in our commitment to providing quality, culturally sensitive integrated primary care and behavioral health services to adults, children, and adolescents in need. Valle del Sol offers a diverse work environment, competitive pay and benefits, and the opportunity for training and advancement.

Job Description:

The Medical Record/PHI Specialist maintains all of Valle del Sol’s medical record requests. Is responsible for ensuring health information compliance with mandated standards and guidelines. Protecting the security of our patient’s private health Information (PHI). Holds a supportive role to other departments or staff members in accessing and retrieving needed medical record documents.

Functions

• Complies with federal, state, and accrediting agencies' requirements.
• Reviews, organizes, and maintains all aspects of health information records including patient admission, discharges, and all other documents in the records department.
• Processes requests for release of information (ROI’s)for patients and other agencies following confidentiality policy.
• Files all documents according to Valle’s Medical Records Practices.
• Uploads client records from W: drive, email, and fax into the electronic medical record system.
• Maintains Health Information Management Department (HIMD) logs, spreadsheets, and files in the HIMD W: Drive.
• Photocopies and faxes medical records when required.
• Participates in updating or creating health information document-related policies, procedures, and practices.
• Seek resources, training, information, and educational opportunities to enrich the quality of comprehensive total health integrated healthcare service delivery for patients.
• Participate in Internal Record Reviews, Record Accuracy, and any other external audits as assigned.
• Visits Valle del Sol storage units and mailboxes to retrieve medical records if needed to complete HIMD tasks.
• Meets company standards for attendance and punctuality.  On time for scheduled shifts and ready to work when the shift begins. Schedules time off well in advance. Adheres to lunch schedules and breaks.
• Assists the manager or director with any additional duties as assigned.

Salary: $18.00/hour

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Flexible work schedules
• Vision insurance

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Qualifications:

• At least 18 years old
• High school diploma, or a high school equivalency diploma, or 3 years of experience
• Requires strong computer skills, including the ability to work with medical software, and the ability to do reports in both Word and Excel.  
• Experience in HIPAA privacy and security regulations
• Must be able to work independently.
• Ability to develop routine reports and correspondence.
• Strong verbal, written, and communication skills.
• Ability to provide culturally sensitive services.
• Must have or be able to obtain a valid Fingerprint Clearance Card.
• Must possess reliable transportation, a valid driver's license, and proof of auto insurance.
• Covid 19 Vaccination or Qualified Exemption (Religious or Medical).