Accounts Payable Specialist - Trademark

What we offer:

• Work-life balance
• Career advancement opportunities
• A great manager and/or team
• A compelling work culture
• A sense of purpose

RESPONSIBILITIES: 

 

• Process and verify a high volume of invoices daily (100+), ensuring proper documentation, coding, and approvals prior to payment. 

• Route construction invoices to project managers and service invoices to the service department for timely approval. 

• Maintain accuracy and compliance in all A/P data entry, correcting discrepancies and ensuring proper general ledger coding. 

• Review vendor reports and select appropriate vendors to meet budget requirements for weekly check runs. 

• Perform weekly check runs, post ACH payments, and transmit payments to the bank. 

• Print, obtain signatures, and distribute checks as required. 

• Post recurring expenses such as insurance, leases, and utilities. 

• Receive, distribute, and scan all incoming USPS mail and accounts payable invoices into the accounting system. 

• Approve weekly checks within the bank platform and maintain payment documentation. 

• Respond promptly to vendor inquiries via phone and email regarding payment status. 

• Set up new vendors in the system, ensuring all W-9s and certificates of insurance (COIs) are collected and current. 

• Complete vendor credit applications and process employee reimbursements. 

• Review vendor statements to ensure all invoices are entered and paid accurately. 

• Serve as a liaison between corporate and branch accounts payable departments. 

• Maintain and organize A/P reports, spreadsheets, and files for audits and internal reviews. 

• Assist with monthly closings, account analyses, and other financial reporting as needed. 

• Prepare cleared checks for storage and coordinate overnight shipments to vendors. 

• Provide invoice copies and documentation to project managers, service departments, and vendors as requested. 

 

 

MINIMUM AND/OR PREFERRED QUALIFICATIONS:   

 

EDUCATION: (examples) 

 

• High School Diploma or GED equivalent 

• Associate degree or higher in Accounting or Finance is preferred 

 

EXPERIENCE: define # of years needed in the area of expertise and/or management 

 

• 3 or more years of Accounts Payable experience is preferred. 

 

CERTIFICATES, LICENSES, REGISTRATIONS:  
   

• NA 

 

SKILL REQUIREMENTS: 

   

• Strong attention to detail and accuracy in data entry and documentation 

• Ability to multitask in a fast-paced envir