Sr. Administrative Assistant – Product Development

Company Description

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

Job Description

The Opportunity: 

We are looking for a Sr. Administrative Assistant to provide high-quality support to the Product Development VPs and their teams. The main responsibilities will include scheduling meetings, managing calendars, coordinating travel, and providing general administrative and operational support to ensure smooth team operations. To be successful in this role, you should be professional, organized, proactive, and able to communicate clearly and effectively across teams.

This is an excellent opportunity for someone with strong administrative experience who thrives in a fast-paced, collaborative environment and is eager to grow by supporting leaders in a dynamic global organization.

What Your Impact Will Be: 

• Provide daily administrative support to assigned VPs, including calendar management, meeting coordination, and handling of logistics.
• Coordinate domestic and occasional international travel arrangements, including flights, hotels, ground transportation, and itineraries.
• Assist in preparing meeting materials, agendas, and presentations; take meeting notes and track follow-up actions as needed.
• Help organize department events and team meetings, ensuring logistics and communications run smoothly.
• Manage expense reports, purchase orders, and invoice processing.
• Serve as a communication point between leaders and their teams, ensuring timely distribution of information.
• Support cross-functional coordination within the Product Development organization and with external partners.
• Proactively identify ways to streamline administrative processes and improve team efficiency.
• Handle confidential and sensitive information with the utmost discretion.

Qualifications

What We’re Looking For:

• Minimum of 3+ years of administrative experience, ideally supporting managers or directors in a corporate setting.
• High attention to detail, strong organizational skills, and ability to manage multiple priorities simultaneously.
• Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
• Strong written and verbal communication skills.
• Ability to work independently while remaining a collaborative team player.
• Professionalism, discretion, and the ability to handle confidential information appropriately.
• Flexibility and adaptability to shifting priorities in a fast-paced environment.
• Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves.

*The pay range is indicative of projected hiring range, however base pay will be determined based on a candidate’s work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential. 

Additional Information

Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Join Mattel's Talent Community and start receiving exciting updates about our company, our employees, and our culture. Also, interested in signing up for job alerts? Do so here!

How We Work:
We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create innovative