Automotive Executive Assistant

Description

Vic Vaughan Toyota of Boerne- We are driven by the pursuit of Excellence!

Why Vic Vaughan Toyota of Boerne?

Vic Vaughan Toyota of Boerne is a trusted family owned dealership with a stellar reputation for taking care of our customers. Our reputation keeps us busy! We are looking for an executive Assistant that reports directly to the General Manager with the right balance of experience, professionalism and commitment to excellence!

Only candidates with automotive experience will be considered!!!

please visit us @ www.goteamva.com

Job Responsibilities:

• Responsible for calendar scheduling
• Answer phones and greet clients
• Deal with highly confidential data on a daily basis
• Draft presentations, reports, and correspondence, agenda setting.
• Prepare monthly reports and meetings with department heads
• Draft presentations, reports, and correspondence in Excel and PowerPoint
• Coordinate special activities such as travel arrangements, corporate events, meetings, interviews, and conference/Zoom calls.
• Complete special projects as required.
• Manage vendor relations such as company cell phones, janitorial services, etc. as needed.
• Ensure that office supplies are always well stocked
• Draft presentations, reports, and correspondence in Excel and PowerPoint

Requirements

• Dealership experience required!
• Demonstrate strong initiative and work ethic.
• Demonstrate professional composure and diplomacy while working with senior-level executives.
• Ability to manage and prioritize multiple tasks while meeting deadlines.
• Extremely detail-oriented and able to see the big picture when managing tasks.
• Demonstrate sound judgment and make independent decisions in routine situations.
• Advanced proficiency in Microsoft Office software, specifically Word, Excel, and PowerPoint.
• Communicate effectively both verbally and in writing.
• Demonstrate strong attention to detail and proofreading abilities.
• Ability to work independently and in a team environment.
• Maintain strict confidentiality.

Please submit your resume for consideration. Compensation is commensurate with experience. 

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person