Senior Administrative Associate, Texas Materials Institute, Cockrell School of Engineering

Job Posting Title:

Senior Administrative Associate, Texas Materials Institute, Cockrell School of Engineering

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Hiring Department:

Texas Materials Institute

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Oct 01, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

At UT Austin, we say “What starts here changes the world.”  As a member of the university community, you will be part of an organization that is internationally recognized for our academic programs and research. Your work will have meaning and make a difference not only in the lives of our faculty, staff, and students, but also those who are impacted by our first class academic and research programs.

UT Austin provides outstanding employee benefits and total rewards packages that include:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation, sick time, and holidays

• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional conference opportunities

• Tuition assistance

• Expansive employee discount program including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Purpose

The Senior Administrative Associate will provide administrative support for the Texas Materials Institute's core facility center.

Responsibilities

• Coordinates billing and invoicing functions related to TMI core facilities. Ensuring billing is managed accurately and in a timely manner.

• Provides assistance related to financial activities of the TMI service center including: accurately tracking income and expenses; procuring supplies and equipment; processing payment vouchers, and travel vouchers; maintaining the institute's Procurement cards, ensuring purchases are made and documented in accordance with university policy and maintaining accurate department records

• Process payments and travel vouchers for seminar speakers, MSE recruits, TMI staff and students.

• Assists Graduate Coordinator with arranging travel and hotel reservations for guests, seminar speakers and MSE student recruitment.

• May serves as backup for the Administrative Manager by processing account transfers, providing account balance information, and acting as electronic office manager in the Administrative Manager's absence

• Performs other related duties as assigned.

Required Qualifications

Bachelor's Degree and three (3) years of clerical experience, including one (1) year of experience at eith