SR. Grants & Contracts Analyst

The Department of Epidemiology seeks a Senior Grants & Contracts Analyst who will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to highly complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.

Job Scope/Complexity

• Will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University.
• This position offers guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators within the department.
• This role may serve as the lead Grants & Contracts position, in departments where a Grants & Contracts Manager doesn’t exist.

Types of Sponsored Awards for which the Position is Responsible

This position works independently on a variety of complex level grants/contracts, including those from NIH, NSF, DOD and NASA. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Sub-awards, Investigator-initiated, Consortium and New Center Dept. of Defense grants, higher complexity Foundation grants and pharmaceutical company clinical trials. Will also provide direction and assistance to Analysts with details related to Sub-awards from other institutions on their federal pass-through grants. May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.

Budget Authority

• The Sr. Grants & Contracts Analyst may manage up to $16 million in sponsored and non-sponsored funds and will need to exercise independent judgement in approving expenses on these accounts.

Specific Duties & Responsibilities

• Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
• Responsible for the timely preparation of proposal budget for Principle Investigator Review.
• Provide instruction, preparation assistance and support related to grant application procedures.
• Serve as liaison between research units, central offices and funding agencies. Review budgets and related justification for appropriateness and completeness of content.
• Provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts.
• Also provide relevant updates and reports to departmental leadership, as needed.
• Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts, as needed.
• Ensure that all closeouts handled by other members of the grants & contracts team have been handled