Overview

Who we are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for diverse, talented team members who want to Dream. Do. Grow. with us.

An important part of the Toyota family is Toyota Financial Services (TFS), the finance and insurance brand for Toyota and Lexus in North America. While TFS is a separate business entity, it is an essential part of this world-changing company – delivering on Toyota’s vision to move people beyond what’s possible. At TFS, you will help create best-in-class customer experiences in an innovative, collaborative environment.

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

Who we’re looking for 

The TFS Data and Analytics (DnA) team is looking for a highly passionate Executive Assistant. Reporting to the DnA Engagement Manager, the Executive Assistant will be part of a team that plays a key role in driving TFS to be a more data-driven company creating values for our customers and managing risks.

What you’ll be doing  

Provide administrative support for GVP, VP, and General Managers

• Assist with executive administrative support for GVP, VP, and General Manager
• Assist with administrative support for the department
• Manage and plan yearly and quarterly department meetings including all department meeting coordination
• Reserve conference room, set up for meetings, and arrange for necessary catered meals
• Schedule monthly/weekly/daily conference calls
• Work with other EA’s for the scheduling of various committee meetings
• Manage   and   maintain   the   calendar   and   schedule of BTS management team

Provide general support for projects and daily operations of the department

• Respond to calls & correspondence, as needed, in a timely and courteous manner, and provide information and assistance as necessary. 
• Administer and reconcile various department purchases with corporate-issued P-card, processing invoice payments through the Cash Disbursement System; Process and Track department invoices and purchase orders
• Develop a reporting schedule to maintain department compliance with TFS' time tracking system (MyTime) and overtime policies
• Create Word, Excel, and PowerPoint materials as identified, assist with departmental presentations
• Maintain department’s organizational charts and phone lists
• Inform and update department team members of important issues or announcements
• Draft department correspondence and communications as needed. 
• Create Word, Excel, and PowerPoint materials or reports when needed. 
• Coordinate new hire/contingent/consultant setups
• Coordinate with groups for Kaizen projects as needed

What you bring

• Previous experience as an Executive Assistant.
• Exceptional verbal, written, and interpersonal communication, along with the ability to communicate thoughts, ideas, and concerns effectively
• Proactive, self-starter, and independent.
• Strong organizational skills and with exceptional attention to detail.
• Ability to solve complex problems, and work independently to complete assigned tasks. 
• Project coordination experience.
• Sensitivity to confidential matters may be required.

What we’ll bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

• A work environment built on teamwork, flexibility, and respect
• Professional growth and development programs to help advance your career, as well as tuition reimbursement
• Vehicle purchase & lease programs
• Comprehensive health care and wellness plans for your entire family
• Flextime and virtual work options (if applicable)
• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute
• Paid holidays and paid time off
• Referral services related to prenatal services, adoption, childcare, schools, and more
• Flexible spending accounts

What you should know

Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. We are proud to be an equal opportunity em