Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Assistant Registrar, Operations and Technology

Job Details and Requirement:

BASIC FUNCTION:

The Assistant Registrar, Operations and Technology is responsible for the application of technologies that support operations, and research and development of new systems and technologies. The Assistant Registrar, Operations and Technology manages transfer credit evaluation, study abroad credit approval, data conversion, cleaning, and validation, and related services that support the maintenance of student records. The Assistant Registrar, Operations and Technology works cooperatively with academic departments and administration to provide members of the Claremont McKenna College community with an accurate interpretation of academic policies, procedures, and requirements to ensure that they are applied fairly and consistently. The Assistant Registrar, Operations and Technology maintains the integrity and confidentiality of student academic records and provides a high standard of customer service. The Assistant Registrar, Operations and Technology and assists in the maintenance of the degree audit system and implementation of additional student information system functionality, with an emphasis on data integrity, best practices, streamlining and improvement of processes and workflows, training, and documentation, and supports the Claremont McKenna College and Office of the Registrar strategic plan.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

Reporting to the Registrar and Assistant Vice President for Academic Affairs, the Assistant Registrar, Operations and Technology works independently and collaboratively to perform the following essential duties and responsibilities:

• Assist with providing clear direction and oversight of all department activities and personnel as the backup for the Registrar/AVP as directed.
• Provide support to the Registrar/AVP in systems maintenance.
  • Support the Registrar/AVP in assessing the technical needs of the Office of the Registrar, including but not limited to, exploring new software options, working closely with Information Technology Services (ITS) department regarding the office’s technology needs.
  • Support the Registrar in identifying and collaborating with ITS to implement student information system improvements to streamline academic processes within the Office of the Registrar and to maintain, troubleshoot, and enhance our student information system and related systems. 
  • Coordinate data conversion, cleaning, and validation requirements in various systems implementation projects.
  • Assist with regression testing and troubleshooting various information systems and technical products.
  • Maintain the CMC academic calendar, final exam schedule, and other related schedules and calendars that serve the Claremont Colleges related to Registrar operations.
• Provide support to the Associate Registrars with degree audit programming and maintenance.
  • In collaboration with the Sr. Associate Registrar, program and maintain major and minor degree requirements in the student information system. 
  • Support the Associate Registrar, Director of Advising with processing substitutions and waivers in the degree audit module in the student information system. 
  • Assist with translating academic requirements into degree audit system coding and updating requirements to reflect curricular changes. 
• Support the Sr. Associate Registrar and the Registrar/AVP with internal and external reporting.
  • Assist Sr. Associate Registrar and Registrar/AVP with responses to internal and external requests for regular and ad hoc reporting, including developing custom reports and queries as needed for the office’s