(EMFC)-E&M Facilities Coordinator

Job Information

Job Title: Facilities Coordinator 

Department: E&M Shop

Reporting Relationship: Electrical & Mechanical Manager

FLSA Status: Non-Exempt

Grade: H

 

General Responsibilities

Performs work involving coordination of janitorial services to help provide a healthy and clean employee work environment for assigned Birmingham Water Works facilities.  Assist with activities related to contract administration, change orders, submittals, procurement, budgets, and schedules. Perform facility investigations and develop site assessment reports. Supports the management team with uploading and tracking capital purchases and projects in the company-wide SAP program.   

Essential Job Functions

• Communicate regularly in written form (email, memoranda, reports, status updates, etc.) and verbally (customers, employees, group meetings, in-person and virtually).
• Support training and developing administrative team members, including training team members on the SAP business office systems.
• Administer and ensure assigned BWW facilities janitorial contractors complete work assignments and schedules meet’s department, facility, and contractual needs; plan, develop, and assign work schedules to ensure service delivery expectations are achieved.
• Perform routine quality control inspections of BWW facilities to ensure quality standards are met or exceeded expectations.
• Review reports and invoices submitted by contractors and consultants as necessary, particularly projects related to the organization’s janitorial services.
• Estimate and evaluate the contractors and consultants’ actual cost versus the organization’s bid cost of proposed janitorial projects and obtain the necessary approvals from the senior management and Board of Directors.
• Assist in coordinating and reviewing contracts and other work as requested by the Electrical and Mechanical department.
• Support bid openings, evaluate bids, approve prices, negotiate change orders, and award bids to the successful contractor.
• Resolve janitorial problems and complaints in a timely manner to maintain the highest customer satisfaction possible
• Create written reports of inspections to document results.
• Maintain necessary records and perform other administrative duties such as using Microsoft Office Suite (Excel, Word, Outlook), and SAP for work orders.
• Operate the assigned vehicle, keep it clean and report all mechanical problems. Maintain a valid driver’s license.
• Adhere to all traffic laws and safety policies and procedures when driving company vehicles.
• Perform all work safely in accordance with established safety policies and procedures. Comply with all safety and health standards and guidelines issued by management.
• Perform other duties as assigned.

Essential Job Functions Con't

Essential Job Functions Con't

Education

Bachelor’s degree or equivalent combination of education and experience required.

Experience

Experience:

Three (3) years of facilities-related experience required. Strong verbal and written communication skills are required. Experience with Microsoft Office Suite (Word, Excel, Project) and Business Software knowledge is required. Strong organizational skills and attention to detail are also required. Experience with the State of Alabama Competitive Bid Law and facility assessment is preferred.

Supervision

None

Physical Demands

• Ability to sit, stand, walk, kneel, crouch, stoop, crawl, twist, and climb for extended periods
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard