POPG Administrative Specialist

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet.  

Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place. 

Provides general administrative support to a leader or department.  Exercises discretion and independent judgement in managing flow of work.  Requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.

Responsibilities:

• Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.
• Under limited direction, is competent in scheduling meetings, booking conference rooms, ordering food/drink, and managing the visitor process. May attend meetings to assist with presenting materials or taking notes.
• Under limited direction, ensures communications flow properly utilizing knowledge of business / function’s organization structure and overall Dow processes.
• Takes ownership in their work. 
• Demonstrates good problem-solving skills. Capable of prioritizing competing requests successfully and multi-tasking. Demonstrates comfort and skill when using technology. Strong organization and time management skills. Good planning skills and ability to anticipate needed resources. Able to adapt to change.
• Demonstrates good problem-solving skills. Good team player and a fixer. Helps troubleshoot issues and serves as a point person for questions or guidance. May act as department focal point with external vendors, service providers, etc.
• Arranges domestic and international business travel and prepares travel itinerary. Books flights, cars, makes hotel and restaurant reservations.
• Schedules meetings and receives meeting notices for manager.  
• Proactively manages conflicting meetings.
• Continuous improvement within work processes and systems.
• Maintaining and adding documents into SharePoint sites and Teams. Acts as the technical office equipment focal point to enable daily effectiveness.
• Completes expense reports for self and others, and submits on behalf of leader and/or team. Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager
• May act as a workgroup safety warden and communicate safety messages to workgroup.
• Participates as an active team member on entire projects and can complete projects independently.
• Finds ways to improve project/team efficiency.
• Works with minimal direction to produce quality results. Overcomes obstacles in order to complete projects.
• Independently initiates activities that contribute to the achievement of team goals. Seizes opportunities in a responsive manner.
• Has a bias for action. Maintains productivity during times of change
• Understands and responds to others’ concerns. Able to compile diverse opinions to help resolve issues. Targets written and verbal communications to difference audiences clearly and concisely.
• Alerts others who are affected by his/her work when or before problems arise. Serve as a helpful and positive presence in the workplace. 
• Works independently with the software/IT tools. 
• Teaches and coaches others how to use standard office equipment and software systems. Maintains documents and records in accordance with company guidelines. 
• Utilizes information integrity principles to properly classify, store and protect confidential technical information. Identifies customer/client/co-worker needs and responds to semi-routine requests.
• Understands and utilizes integration of different business/functional systems.

Qualifications:

• High School diploma or GED equivalent is required.
• 3 or more years of experience in a professional business role, such as administrative assistant, project coordinator, event coordinator, project management, administrative role within the military, or similar type role.
• Experience with all Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
• Must possess a TWIC card or be eligible to obtain a TWIC card. For information on TWIC eligibility requirements, please see: https://www.tsa.gov/for-industry/twic (If unable to access link, copy and paste in your browser.) 
• Willing to