Legal Operations Manager

“Republic Bank believes in the development and advancement of our associates.  We offer the opportunity to learn all aspects of the company to prepare for future advancement.  Come join our team for a career, not just a job!“ 

Grade 10

About Republic Bank

Republic Bank’s values are built upon making an IMPACT for our clients, our associates and the communities we serve. (IMPACT stands for Innovate for the Future, Make it Easy, Provide Exceptional Service, Acknowledge & Celebrate Success, Commit to Caring and Thrive Together) The associates of Republic Bank are the key to our success as an organization and we value our associates. It’s one of the reasons we’ve been named as one of the Best Places to Work in Kentucky for the last nine years! For more information about the company, please visit www.republicbank.com.

POSITION PURPOSE AND OBJECTIVES:
The Legal Operations Manager is responsible for the identification, creation, maintenance, and enhancement of the Legal Department’s internal processes, procedures, systems, and technology tools, through engagement with Legal and other department leaders as well as external industry groups such as CLOC. This position is also responsible for creating, tracking, measuring, analyzing, reporting and (where appropriate) providing recommendations on various financial and non-financial Legal Department metrics. This position will also provide paraprofessional legal support to the Bank’s Chief Risk Officer, General Counsel, and other counsel through preparing and reviewing correspondence, documents and reports including insurance applications and claims management, minutes, contracts, policies, and others, as assigned. Additionally, this position is responsible for the management of records storage functions of all legal documentation.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

MINIMUM QUALIFICATIONS:
• Minimum of 5 years legal operations or paralegal experience required.
• Strong functional legal knowledge in a variety of areas including contracts and corporate law required.
• Prior experience with processing garnishments, levies, and/or experience with subpoena processing as well as working with various government agencies, attorneys and courts preferred.
• Willing to become a Kentucky Notary (KY residency not required)
• Previous supervisor experience required.
• Excellent analytical and computer skills, including Microsoft Access, Word, Excel, PowerPoint, SharePoint and Internet research required.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
• Identify, create, and implement best practices, procedures, processes, templates, workflows, etc. to increase Legal Department efficiencies, productivity, and effectiveness.
• Provide support with SEC and state filing requirements, including preparing and filing organization documents and managing compliance with state annual reporting requirements.
• Manage the Legal Processing team responsible for all legal document functions, subpoenas, garnishments, and levies.
• Review complex legal documents, assist in drafting, analyzing the content, revising the terms, and explain these in clear and concise responses.
• Provide routine legal support including legal research, document drafting, and subpoena response.
• Work with government agencies both state and federal, attorneys and various levels of courts when working with garnishments, levies, and subpoenas.
• Monitor for outlined risk items and continually review for additional risk monitoring as it relates to garnishments, levies, and subpoenas, including and monitoring activity of associated third parties.
• Assist with legal discovery request responses, legal holds and related matters
• Identify, implement, and manage Legal Department metrics and dashboards, benchmarking, and reporting, and provide financial and data analysis.
• Assist team learning related to new or enhanced technology as necessary.
• Assist with onboarding and training of new Legal Department associates.
• Manage outside counsel relationships, specifically onboarding and invoice processing.
• Assist inside/outside counsel with management of trademark portfolio.
• Assist with annual corporate disclosures including management of D&O Questionnaires and related Regulation O matters.
• Create, manage, and act as systems owner for Legal systems on Legal SharePoint sites including project requests and document, forms, and knowledge management, including presentations, training materials, preventative law communications, etc.
• Collaborate with other departments to improve processes and create and implement automation of var