Executive Assistant

Papa is a new kind of care, built on human connection. Across the country, health plans and employers look to Papa to provide vital social support by pairing older adults and families with Papa Pals, trained and vetted companions, who provide a helping hand and an open ear, resulting in less loneliness and better health.    Founded in 2017 and headquartered in Miami, Papa is backed by Canaan, Tiger Global Management, Comcast Ventures, SoftBank Vision Fund 2, TCG, Initialized Capital, and Seven Seven Six, among other revered institutional and individual investors. We envision a world where no one has to go it alone. Learn more at Papa.com.   Papa is an equal opportunity employer. We proudly support the ParityPledge® for gender and racial parity at the highest levels of business.

Papa and our Papa Pals represent a new category of care, to quite literally meet our members where they are. Social determinants of health, including the public health crisis that is loneliness, have huge impacts on people’s health and lives. The Papa team and our tens of thousands of Papa Pals are here to provide companionship, support, and care to millions of families.

Backed by amazing partners, Papa has raised $240M in funding. Our investors include SoftBank Vision Fund 2, TCG, Tiger Global Management, Canaan, Comcast Ventures, Pivotal Ventures (Melinda Gates’ fund), Initialized Capital, Sound Ventures (Ashton Kutcher’s fund), YCombinator, Operator Partners, and Magnify Ventures.

Papa, Inc. is an equal opportunity employer. We proudly support the ParityPledge® for gender and/or racial parity at the highest levels of business.

About the Role: 

The Executive Assistant contributes to Papa’s success by providing complex coordination and administrative support to Papa’s Chief Commercial Officer & Chief Legal Counsel and by working collaboratively across the company to bolster cross-departmental initiatives, including employee experience projects. 

Note: While most of our roles are remote, this role is in our Miami, Florida office 3-4 days a week. 

Essential Job Functions: 

• Helps prepare for key presentations, correspondence, company announcements and communications, and internal/external meetings; compiles and distributes meeting briefings/notes as needed; supports major events requiring significant coordination.

• Provides on-the-ground support in inventorying, preparing, and shipping marketing and sales-related materials for conferences, client/employee relations, and more. 

• Helps facilitate employee surprise-and-delight experiences throughout the year.

• Applies exceptional attention to detail and organizational skills; exhibits sound judgment and effectively manages competing priorities; builds rapport with a wide range of individuals.

• Provides administrative support to our Chief Commercial Officer. 

• Owns executives’ calendars, particularly around external-facing and team-wide meeting needs. 

• Highly responsive to requests; able to arrange/rearrange schedules, using knowledge of business needs and time sensitivities.

• Oversees executive expenses and travel, and the review and approval of departmental expenses, in adherence with related policies. Maintains budget relative to employee experience programs.

• Collaborates and coordinates effectively with the key stakeholders in the business.

• Manages vendors, contracts and assists with managing upcoming renewals. 

Requirements:

• 3-5 years of relevant professional/academic experience, with previous experience supporting senior-level executives.

• Skilled in productivity tools including Microsoft Office, Google Workspace, and Slack.

• Excellent written and oral communication skills. Ability to draft, proofread and edit documents for spelling, grammar, and punctuation.

• Adept at calendar/travel/expense management.

• Discreet, able to deal with information of a sensitive or confidential nature. 

• Eager and quick learner; applies Papa knowledge, innovative thinking, and sound judgment.

• Able to organize tasks, projects, and information to maximize one’s own productivity and that of others. 

• Executes, meets deadlines, keeps others informed of plans and progress.

• Builds productive relationships with all kinds of people inside and outside of Papa. Culture giver.

Location: 

Miami, (in person / in office)

Salary & Benefits:

At Papa, we believe in caring for each other. In addition to competitive salaries and challenging work assignments we offer medical, dental and vision insurances, mental health and emotional wellbeing support tools, equi