District Project Manager

Overview

The District Project Manager is responsible for managing District and Section activities. Manage the planning of District and Section meetings. Lead District communications and publications, events, special committees and projects, and management and training of Section staff. Develop data analytics to support project activities. Network, build relationships, and collaborate with internal and external stakeholders. Make independent judgments to assess, interpret, and respond to the needs of the Fellow and Junior Fellow District and Section officers and members.

 

Cover Letter Required

 

Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.

Responsibilities

Duties/Responsibilities:

• Serves as a first point of contact and resource for District and Section officers.
• Develop and maintain productive partnerships with assigned district, vendors, and team members across ACOG and partner with Section officers as needed in their respective time zones.
• Lead, plan, implement, and evaluate projects in conjunction with the District leadership. Work with leadership to assess project list to ensure changes as activities are completed and member/community needs are reassessed.
• Interact collaboratively on project planning with a variety of departments within ACOG including but not limited to Meetings, Membership, Government Affairs, Financial Service Center, and Communications.
• Oversee all aspects of Fellow and Junior Fellow District Advisory Council Meetings (DAC), and Early Career Fellow and Medical Student meetings including but not limited to meeting logistics, securing speakers, selecting locations, managing logistical coordination of attendees, timelines, deliverables, stakeholder engagement, preparing meeting materials, and disseminating minutes.
• Implement and support opportunities to align district operations with National ACOG strategic priorities
• Partner with other District Managers at Annual District Meetings (ADMs) to lead conference planning and run the event on-site.
• Create Annual District Meeting marketing plan, manage planning committee, lead monthly conference calls, work with Junior Fellows to develop resident and medical student programming, create content for email blasts, programs, website, and social media.
• Travel to and attend all Annual and Interim District meetings, District events at the Annual Clinical & Scientific Meeting (ACSM), and other meetings/events as requested by District.
• Assist the District Chair and Junior Fellow District Chair with reports and provide advance notification of pertinent national ACOG meetings such as the Council of District Chairs.
• Organize and facilitate virtual and in-person District Committee meetings
• Provide recommendations for District and Section Policies and Procedures updates and changes.
• Assist with developing strategies and plans to improve outcomes and align district operations with ACOG strategic priorities, policies and procedures.
• Collect and evaluate public health data as needed to assist committees in support of strategic priorities and goal setting.
• Develop relationships with appropriate organizations to aid in accomplishing District and Section goals. Seek opportunities and manage applications for grant support.
• Provide regular updates and report outs from National to District and Section Officers.
• Share strategies and best practices across the District and Sections.
• Create and maintain District and Section processes using Airtable for all major projects.
• Performs other duties as assigned.

Qualifications

Required Skills/Abilities:

• Excellent verbal and written communications skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Experience in managing multiple projects concurrently.
• Proficient with Microsoft Office Suite or other related software.
• Ability to be self-directed and productive, react calmly and professionally to challenging situations.
• Must be able to exercise independent thinking and make judicious decisions.
• Must demonstrate a strong ability to multi-task and complete assignments in a timely manner.
• Comfortable working under pressure with tight deadlines.
• Must be able to travel and work extra hours as needed during peak workload periods, which will include some weekends.
• Must be able to conduct work in various time zones, Atlantic (AST), Eastern (EST), Central (CST), Mountain (MST), Pacific (PST), Alaskan (AKST), and Hawaii-Aleutian (HST).

Education and Experience:

• Bachelor’s degree prefer