APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

​

POSITION SPECIFICS​

The Center for the Business of Sustainability (CBoS) at Penn State’s Smeal College of Business is seeking a detail-oriented, proactive, and highly organized Administrative Assistant to join our dynamic and collaborative team. This full-time position is essential to the Center’s daily operations, supporting both internal workflows and external engagement with students, faculty, and strategic partners. As the primary contact for the Center, the Administrative Assistant leverages strong organizational, communication, and financial skills to ensure smooth operations. They utilize tools and technologies to support informed decision-making and help the Center achieve its strategic goals.

We are also looking for someone who has a passion or interest in sustainability, excels at creating order from complexity, communicates clearly and professionally and brings a service-oriented mindset to everything they do. If you are a skilled multitasker with a strong sense of ownership and a commitment to supporting sustainability through administrative excellence, we’d love to hear from you. For full consideration, applicants are asked to submit a resume/CV and Cover Letter with their application.

Key Responsibilities

Administration & Office Operations

• Serve as the primary point of contact and provide front-line support at the Center.

• Manage communications, prepare documents and reports, and support daily administrative functions.

• Manage and coordinate complex calendars for Center leadership and staff. Schedule and prepare for meetings, ensure logistics are seamless, and track follow-ups.

• Coordinate logistics for internal meetings (SAB, ET, EWG, RWG, ICT), including scheduling, agenda preparation, materials management, and minute-taking.

Financial Processing & Budget Administration

• Handle purchasing, travel arrangements, and processing reimbursements through university systems such as SIMBA, SAP-Concur, and PSU Buy.

• Assist with maintaining and monitoring the Center’s budget.

• Partner with the Director to produce quarterly financial reports and manage financial records.

Event Support & Engagement

• Help plan and execute logistics for event