Recruiter

Title: Recruiter

Department: Human Resources

Status: Non-Exempt; Full-Time

Location: Arlington Administration Headquarters

Schedule: Monday-Friday (8:00am-5:00pm)

Benefits: Medical, Dental, Vision, Retirement Planning (403b), Employee Assistant Program (EAP), etc.


SUMMARY

Reporting to the Recruitment Manager, the recruiter is responsible for the full recruitment lifecycle and related HRIS tasks and administration for the agency. This position will handle activities designed to maintain effective recruitment strategies through uniform application of the agency's policies and practices and provide day-to-day recruitment support to hiring directors/managers with open positions across multiple sites and a wide variety of roles.


ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Responsible for all stages of the recruitment process, from initiation to hire, including:

2. Collaborate with hiring directors/managers, Finance, and HR Team to track open positions by site and program, new program positions, replacements, and recent hires

3. Collaborate with hiring directors/managers to revise job descriptions, postings and recruiting sources to ensure accuracy and marketability, and to ensure understanding of staffing needs and requirements

4. Foster effective relationships with directors/managers and their staff; resolve recruitment- related problems, and provide effective utilization of recruitment tools and positive employee relations

5. Review and evaluate current recruiting sources, online and local, and establish new ones as needed

6. Ensure all screening activities are adequately documented, from posting to the closing of each position

7. Work with candidates and hiring directors/managers to conduct reference and license checks, determine start dates, provide acceptance letters, and oversee post-offer background checks and TB tests

8. Complete all pre-and post-hire tasks, including timely entry of information into applicant tracking system (ATS), document management system, and payroll databases to ensure accurate record keeping

9. Prepare and/or update periodic reports of recruitment-related activities

10. Research, schedule and attend relevant job fairs and recruitment events in Los Angeles County

11. Assist with researching, establishing, and maintaining agency compensation program, understanding the market for competitive pay, contract, and budget requirements, and helping to ensure pay rates are fair and equitable to retain and recruit employees.

12. Review and process related invoices; resolve discrepancies to ensure accuracy and timely payment

13. Schedule new employee orientation, providing hiring directors/managers, newly-hired employees and HR Team with all relevant information

14. Develop and present recruitment, diversity and other HR training as needed

15. Along with others, conduct new employee orientation on a rotating basis

16. Follow and administer policies, procedures, and processes to ensure the organization complies with all applicable laws and regulations.

17. Manage and maintain recruitment records required for Affirmative Action Plans (AAPs), job functions, contracts, funders, and other regulatory compliance

18. Maintain thorough knowledge of current federal, state, and local regulations and requirements regarding recruitment


QUALIFICATIONS

1. High school degree required; Bachelor’s degree, or equivalent combination of education and experience, preferred

2. Minimum two years experience in recruitment and working with ATS and/or HRIS databases

3. Strong knowledge and understanding of full-cycle recruiting, discrimination in employment, wage and hour requirements, and related state and federal laws and regulations

4. Demonstrated client service orientation

5. Able to maintain strict confidentiality

6. Able to both verbally and in writing effectively communicate with, guide, problem-solve, and present facts and recommendations to all levels of employees

7. Able to collect, compile and analyze facts and exercise sound judgment in arriving at conclusions and translating observations and results in clear, concise reports

8. Able to be precise, thorough, and detail oriented, with excellent time management and organizational skills

9. Able to learn and work proficiently in several HRIS databases

10. Able to demonstrate proficiency in Word, Excel, Shared Documents, OneDrive, SharePoint, PowerPoint, DocuSign


Preferred Qualifications

1. PHR or