Senior Executive Assistant

Company Description

Zayo provides mission-critical bandwidth to the world’s most impactful companies, fueling the innovations that are transforming our society. Zayo’s 141,000-mile network in North America and Europe includes extensive metro connectivity to thousands of buildings and data centers. Zayo’s communications infrastructure solutions include dark fiber, private data networks, wavelengths, Ethernet, and dedicated Internet access. Zayo serves wireless and wireline carriers, media, tech, content, finance, healthcare and other large enterprises.

Zayo is seeking a Senior Executive Assistant. This individual provides high-level administrative, operational, and strategic support to the President and Chief Operating Officer of Zayo. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Senior Executive Assistant serves as a trusted partner to the President, helping to optimize time, ensure effective communication, and drive organizational efficiency. 

Our Senior Executive Assistant is responsible for executive administrative functions including making domestic and international travel arrangements, managing expense reports and invoices, scheduling meetings, receiving visitors, internal and external correspondence, overseeing company functions and event coordination, calendar management, general office duties, preparing materials for all meetings, registering for all conferences, running errands and other duties as assigned. Our Senior Executive Assistant will provide a high level of service for all internal and external clients. 

** This position will be primarily onsite in our Denver office **

Responsibilities 

• Manage the President’s calendar, appointments, meetings, and travel arrangements with a high level of accuracy and confidentiality. 

• Serve as the primary point of contact between the President and internal/external stakeholders, including board members, senior leadership, clients, and partners. 

• Prepare, review, and edit correspondence, reports, presentations, and other documents. 

• Anticipate needs and proactively manage priorities to ensure the President’s time is used effectively. 

• Coordinate and support board meetings, executive offsites, and leadership events, including logistics, agendas, and follow-up actions.   

• Attend key management meetings and organize necessary materials for meetings. 

• Track and follow up on strategic projects, deadlines, and deliverables to ensure timely completion. 

• Collaborate with other departments to facilitate smooth communication and execution of executive directives. 

• Handle confidential and sensitive information with discretion and professionalism. 

• Represent the President with professionalism in all interactions, ensuring consistent alignment with company values and priorities. 

• Create and maintain detailed organization charts and budgets. 

• Support or lead special projects as assigned by the President, including research and coordination across business units.   

• Prepare briefing materials and background information for meetings and public appearances. 

• Act as a lead among the Executive Assistant community within Zayo 

Qualifications 

• Bachelor’s degree in Business Administration, Communications, or related field preferred.