Clearance Administrator Senior

Job Posting Title:

Clearance Administrator Senior

Req ID:

10120587

Job Description:

About the Role & Team

Walt Disney Imagineering is the creative force that imagines, designs, and brings to life all Disney theme parks, resorts, attractions, and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe!

Nearly every project at Walt Disney Imagineering includes a first-of-its-kind. Innovation is in our DNA, and Imagineers constantly push the boundaries of technology and invent new goals as well as the solutions to achieve them. As Imagineers, one of our greatest rewards is knowing that the experiences and environments we create inspire others. The diversity of expertise at Imagineering makes us uniquely capable of influencing positive change in our communities and around the world. And knowing that we have helped make a difference is incredibly fulfilling and inspiring for all of us!

Walt Disney Imagineering (“WDI”) is seeking a Clearance Administrator Senior to join the Walt Disney Imagineering Legal Team supporting Disney Experiences. This role is responsible for Clearance of all items related to WDI work and providing training on, and supervision of, the Clearance process.

The Clearance Administrator Senior will report to the Lead Counsel, Walt Disney Imagineering.

This is a full-time role.

What You Will Do

• Facilitate legal clearances of WDI-created content for projects worldwide, including:

• Nomenclature (names, copy, taglines, scripts)

• Show graphics (logos, graphics)

• Review WDI-created assets for use by project teams, other Disney business units, and 3rd parties

• Track and report on clearance timelines, status of current clearance requests, and clearance-related concerns

• Manage and provide leadership for direct report

• Conduct training and education of clearance staff on clearance forms, software, tools, and processes

• Meet with clients, including executives, and attend project team meetings to review and advise on clearance matters

• Ensure WDI Legal team awareness of important issues and/or expedited clearance deadlines

• Oversee, track and report status of clearance matters with outside counsel

• Collaborate with the Corporate Legal I.P. team to produce presentations and conduct training for WDI project teams

• Work with WDI Legal colleagues on clearance risk assessments

• Update & maintain various nomenclature directories, and host monthly nomenclature update meetings

• Participate in resource and workload planning

• Assist the Corporate Legal trademark team in gathering data to file new trademark applications or extend existing trademark registrations

Required Qualifications & Skills 

• 3 + years’ experience handling clearances, licensing, and other related agreements

• Collaboration with stakeholders (e.g., project teams and Corporate Legal)

• Strategic thinking, such as establishing clearance strategy and vision for each project 

• People-focused, able to influence others in a creative environment 

• Prioritize workload, such as rush requests

• Ability to work semi-autonomously

• Maintain and nurture positive, productive relationships with various groups: Corporate Legal I.P. team, WDI project teams and project leaders, other legal teams and clearance colleagues across TWDC, etc.

• Be adept at handling communications with clients and executives on confidential and sensitive issues

• Handle conflicts with clients and colleagues in a professional and thoughtful manner

• Exceptional written and verbal skills

• Excellent analytical and organizational skills

• Professionalism and maintenance of absolute confidentiality

• Meticulous attention to detail, pride in work product

• Solid computer skills, including proficiency in Microsoft Word, Excel, Outlook, and web-based systems such as Anaqua (software clearance software) and NetDocuments (file storage software).

• Ability to handle multiple tasks in a team-based structure and consistently meet deadlines

Education 

• Bachelor’s degree or equivalent work experience required

• ABA-approved Paralegal Certification or equivalent experience preferred