Administrative Assistant

Company / Location Information

We are one of the world’s leading manufacturers of water heating and water treatment technologies in the world. We are a $3.5 billion company with 140+ years history and we employ more than 12,000 individuals globally who pride themselves on providing the world with innovative water technology. We are committed to Continuous Improvement, not just in our factories or processes, but in our people.

Primary Function

Daily duties will include invoicing, data entry, filing, bottle prep, receiving water samples from walk in customers, US mail, and other shipping services, requesting and recording information provided by the customer for scheduling inspection services related to real estate transactions, scheduling field staff, prepare documents related to the inspection to assist field staff. Assist customers with questions regarding water testing and other services provided by the Clean Water Testing.

Responsibilities

Prepare sales orders and invoices for services rendered.

Resolve discrepancies in accounting records.

Makes appointments and coordinates meetings for staff using an online calendar system.

Compiles budget data from financial records; prepares claims; maintains records of budget transfers; establishes filing system for accounts payables, purchase orders, and equipment inventory; maintains and controls confidential employee or departmental files; schedules maintenance of office equipment.

Composes correspondence, reports, forms, and other documents independently or from transcribing machines, notes, or general instruction from supervisor and staff.

Greets and refers clients and visitors.

Answers main telephone system, makes referrals, takes messages, and directs incoming calls appropriately.

Other duties as deemed necessary

Preference will be given to candidates with a working knowledge of the SAP, and Microsoft Access.

The ideal candidate will have excellent verbal and written communication skills.

 

 

Role Specific Responsibilities

Qualifications

• High school diploma or GED
• 6+ monts related work experience
• Proficiency with MS Office, especially MS Excel or other spreadsheet software
• Strong communication skills, both written and orally
• Ability to maintain a high level of professionalism and confidentiality
• High attention to detail and ability to prioritize and multi-task
• Basic math skills

 

Additional Qualifications

• Associate’s Degree or formal training in Business or Accounting or other related area preferred

Education

High School Diploma or GED

Years of Experience

Minimum of 6 months related work experience

We Offer

Competitive compensation package and comprehensive benefits plans which include medical and dental insurance, company-sponsored life insurance, retirement security savings plan, short- and long-term disability programs and tuition assistance.