Junior Proposal Manager (4094)

SMX is looking for a Junior Proposal Manager to lead the development of Federal, State and Local, and commercial proposal submissions. This position will lead responses to government (and industry) client Requests for Proposals (RFPs), typically prepared in MS Word, Excel, PowerPoint, and Adobe Acrobat. This position requires a collaborative professional with a positive strategic outlook and excellent communication, writing, editing, and project management skills. At SMX, our Proposal Managers always work as part of a team, collaborating with our technical solutioning, management, and executive staff. They typically support more than one proposal concurrently, with support from other teammates with graphics, writing, editing, formatting, and final production depending on opportunity complexity. The successful candidate must demonstrate an ability to work efficiently in situations where there are multiple deadlines and changing priorities to produce a large volume of high-quality responses that require critical thinking, adaptability, and a keen attention to detail. At times, the Junior Proposal Manager will be required to work evenings or weekends to meet proposal deadlines.  This role will be a hybrid role near our Philadelphia, PA office.  

Responsibilities:

• Leads proposal development activities for proposals of low to medium complexity, facilitating the proposal development process from beginning to end, in accordance with SMX processes and procedures. 
• Perform detailed analyses of requirements documents (e.g., RFP, RFQ, SOW) and communicate the results.
• Develop proposal tools such as the outline, team assignments, proposal management plan, schedule, kick-off meeting materials, writing plans.
• Participate as a company representative on external capture teams to gather important proposal information and coordinate Guidehouse contributions.
• Establish and maintain communications among teammates using collaborative tools, phone calls, e-mail, etc. Provide direction and coordination of content for proposal graphics.
• Perform substantive reviews of both text and graphics, ensuring the assigned writing sections comply with RFP requirements, contain win strategies and win themes, and comply with standard format and style criteria.
• Own all sections of the proposal, responsible for producing all proposal documents.
• May coordinate with pricing staff to ensure that all information needed to prepare the Cost Proposal is available and input is received on time.
• Coordinate and obtain final approvals and signatures.
• Proof work to minimize errors; rework errors.
• Ensure that all documentation relevant to the project is retained in a systematic way.
• Contribute to or lead special projects related to process improvement, content management, quality management or related subjects.

Requirements:

• Bachelor’s Degree; two years of additional professional experience may be substituted in lieu of degree Four years of professional experience with in proposal development
• High level of attention to detail and a commitment to high-quality work.
• Experience with public sector or commercial proposals and processes.
• Ability to review, understand, and summarize the requirements of RFPs, RFIs, and RFQs. Ability to coordinate the development of multiple proposals simultaneously, which requires strong organizational and time management skills, and multi-tasking abilities.
• Ability to translate complex concepts and ideas into clear communications.
• Intermediate skill in Microsoft Word, Power Point, Excel, and SharePoint.
• Working skills in Adobe Acrobat Professional to create and edit PDF documents. Superior communication, writing, formatting, editing, and proofing skills.
• Excellent customer service with individuals at all levels both internal and external.
• Must be a US citizen due to the nature of many of our U.S. government proposals.

Desired Skills

• Knowledge of Oracle, specifically Oracle Cloud (e.g., ERP, EPM, HCM)
• Experience contributing as a section lead, author, or coordinator for large, complex proposals.
• Advanced skill in Microsoft Word, Power Point, and SharePoint.
• Experience working with highly technical documents.

Application Deadline: February 7, 2025

#LI-Hybrid

The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & develo