Director of Office Administration

Department: Office Administration

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Join our dynamic team as the Director of Office Administration of the Philadelphia office which has over 190 lawyers, reporting to the Chief of Real Estate and Office Operations. We're looking for a visionary leader who thrives on creative thinking, problem-solving, and driving positive change. In this role, you will manage support staff, oversee office services and facilities, and spearhead key initiatives for the firm and office. Collaborate with a talented management team, including Directors of Office Administration from other offices and chiefs from various administrative departments. Engage daily with lawyers and other professionals in a stimulating and rewarding environment. Apply now to make a meaningful impact! This position is primarily on-site with flexibility to work remotely periodically.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As the Director of Office Administration in our Philadelphia office, your responsibilities include but are not limited to:

• Creating and executing systems, processes, policies, and procedures for all aspects of office operations

• Creating and monitoring the office’s budget

• Overseeing space utilization, facilities management, and construction projects

• Coordinating and supervising office event planning and execution

• Managing community engagement activities, including charitable giving campaigns and community service initiatives

• Supporting the Office Managing Partner on office initiatives

What We’re Looking For:

• Leadership: Guide, influence, and inspire individuals to achieve shared objectives.

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

A bachelor’s degree and prior experience in a law firm or other professional services environment are required. Candidates should have experience with facilities management, including management of construction projects, budget planning and control, project management, and personnel management and development. 

Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. 

Ready to Grow with Us?

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientati