Job Posting Title

Senior Capital Program Manager

Employee Type

Regular

Recruiting Start Date

08-28-2025

Job Exempt?

Yes

Recruiting End Date

Open Until Filled

Aloha mai!  Mahalo for your interest in Kamehameha Schools.  If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!

Job Summary

Responsible for the planning, management and implementation of a portfolio of KS' redevelopment and/or major repairs/capital improvement projects (MRCIP) each year, including the development of portfolio strategies to leverage resources and create economies of scale, as well as individual project management plans/strategies, budgets, scopes of work, business cases, schedules and spending projections. Works directly with user groups to translate education or business requirements into project programs for implementation. Manages all aspects of project planning and implementation, including planning/budgeting/pre-design, design and permitting, bidding/negotiation and construction processes, oversees internal and external resources and project teams. Secures required services through appropriate procurement methodologies and negotiates services, fees, terms and conditions, and develops agreements/contracts. Assesses project outcomes, and supports KS annual and long-term budgeting efforts by establishing historical cost data; works with facilities managers to maintain KS' Facilities Management plans and databases.

Essential Responsibility

Portfolio Program Management

• Directly manages the overall implementation of a portfolio of projects (projects that may individually range from $100K to as much as $50M per) that typically number between 10 and 25 projects, with an average total portfolio value of $20M to $30M. Implements portfolio and project management plans independently, and is accountable for project performance in alignment with goals, budgets, timetables, standards and policy.
• Evaluates bids and budgets to determine whether it is in KS' best interest to move forward with projects at various stages, and as required, prepares reports or approval requests for Board action.
• Develops proposal requests and negotiates contract fees from consulting professionals, or develops design requirements and specifications for bidding. Directs a project's overall design effort, including tracking and monitoring design performance related to schematic, design development and construction documents, the estimated construction cost, and the design delivery schedule. Manages the bid process and conducts pre-bid and post-bid conferences as appropriate, and evaluates bid results. With executive management approval, manage alternative delivery processes, including construction cost negotiation.
• Develops and directs the construction management methodology for the construction phase work, including the procurement and management of construction management and specialty consulting firms. Establishes and manages processes to: 1) facilitate effective project communication, including regularly scheduled owner/architect/contractor meetings, 2) review and assess schedules and costs, 3) effectively manage changes, including developing alternate solutions as required, 4) ensure construction is in accordance with contract documents, 5) ensure unforeseen conditions or unusual conditions are documented and addressed. Typical responsibilities also include assuring regulatory compliance, determining substantial completion, identifying punch-list items, claim/lien analysis, and obtaining guarantees/warrantees as required. Coordinates construction activities with related KS provided vendors (FF&E, IT, security, etc.) and implements close-out of construction operations. Assists users in response to post-construction warrantee claims.

Risk Management

• Manages risks inherent in development, design and construction processes.
• Program Alignment Risk: Ensures project solutions are aligned with project goals, and that supportable program or business cases are achieved.
• Financial Risk: Manages risk through robust and disciplined portfolio and project planning and leveraging, reasonable scheduling, standard use of products and proactive management of change cycles. Manages project budgets, provides regular reporting, prepares variance explanations, and evaluates and processes payments/change orders for approval and/or payment. Executes financial decisions within delegated authority defined by