Administrative Assistant - Clearance Required

Standard Job Description

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Key responsibilities in this role include:
• Assist with Executive visits
• Maintain calendars, arrange meetings, make travel arrangements and interface with program management and high level customers
• Multi-task effectively in a fast-paced, dynamic work environment
• Partner and coordinate with Program, Line of Business and Space Systems staff Administrative Team; proactively collaborate with a highly-motivated, can-do spirit
• Demonstrate initiative, discretion and tact in managing email, telephone calls and other requests
• Ensure all correspondence is accurate, complete and properly handled

• Utilize computer and standard desk top software (full complement of Microsoft Office Suite) to access LM systems, compose correspondence and create spreadsheets and presentation charts
• Assure administrative detail on all projects: update and status delegated tasks to ensure progress to deadlines; handles all inquiries within capacity; provide backup materials for callbacks; fix commitments to maximize leaders' time efficiency; screen visitors to control interruptions and preserve leaders' schedules; provide meeting backup data as needed and arrange all amenities for same

• Pursue opportunities to change or lean out processes or approaches
• Determine priorities in regards to non-routine situations
• Perform additional special assignments as required in support of the program executive staff

Basic Qualifications

• Prior Administrative Assistant experience
• Experience managing calendars, arranging agendas, compiling content, and/or facilitating meetings or events.
• Experience with Microsoft Office Suite (Outlook, Word, Excel, Power Point)
• Experience with Concur (or similar travel system), coordinating complex travel arrangements and reconciling expense reports

• Must have an active TS/SCI clearance.

Desired Skills

• Working knowledge of Lockheed Martin (LM) policies and procedures
• Ability to demonstrate a working knowledge of SharePoint, MS Teams
• Ability to handle confidential and sensitive information with the utmost discretion
• Proven exceptional customer service mindset
• Ability to multi-task and complete assignments accurately and on time
• Must demonstrate situational awareness to prioritize responsibilities
• Demonstrated effective complete and timely communications
• Must demonstrate executive presence through professional presentation
• Learning agility
• Demonstrate ability to take initiative
• Flexible and work independently with minimal supervision
• Exceptional organization and coordination skills
• Proven project management skills
• Ability to work in a team atmosphere