Jobs and Careers

Office Associate - Crook County Extension

United Statesfull_timeVerifiedPosted 22 May 2026

About the role

Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.

JOB TITLE: 

Office Associate - Crook County Extension

JOB PURPOSE:  

Perform advanced office and administrative/management support tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Perform special projects, as directed.
Office Administration: Provide program & educator support and office management. Work collaboratively to ensure educators have the appropriate support and resources for their programs. Balance changing and competing needs for resources.
Customer Service: Receive walk-in visitors and direct to appropriate person. Answer and direct phone calls. Take & deliver messages. Respond to mailed, emailed, and faxed inquiries from clients. Investigate and report on concerns from customers and stakeholders.
Accounting/Billing: Manage & reconcile office/program budgets. Submit invoices to be paid. Collect and deposit fees. Submit and reconcile expense reports. Adhere to university and county accounting/financial policies.
Contact Management: Manage mailings. Follow-up with potential program participants and/or volunteers. Input and maintain contact, scheduling, and participation data for program participants/volunteers/speakers. Prepare directories, mailing lists, etc.
Marketing, Recruiting, and Publications: Produce publications - flyers, brochures, postcards, newsletters. Distribute marketing materials. Create and maintain websites and social media sites. Maintain marketing displays. Maintain event calendar(s).
Event Logistics and Data Management: Create, maintain, and file program documents/materials. Manage program planning logistics. Make travel arrangements for educators, participants, and volunteers. Find and book venues. Arrange food and beverage. Organize, purchase, inventory, and prepare program supplies. Coordinate audiovisual equipment and operation. Assist with day of event logistics. Input program data and generate reports on program participation, results, and impacts.

SUPPLEMENTAL FUNCTIONS:

May assist with departmental budget planning process including research and provide/prepare financial reports.
Assist with revision of forms and office procedures.
Maintain 4-H enrollment database including data entry/reports.
Take, prepare, and maintain meeting minutes.
Prepare directories, registrations, surveys, or other forms as necessary.
Assist with 4-H events as required.
Maintain office social media sites

COMPETENCIES: