Administrative Assistant (Warehouse)

Job Summary: Southern Company is seeking a dedicated and detail-oriented Administrative Assistant to provide comprehensive administrative support to the Plant Gaston Warehouse, Planning, and ECO Departments. The successful candidate will perform a variety of tasks to ensure efficient operations and support.

Key Responsibilities:

• Provide administrative support to the Warehouse, Planning, and ECO department.
• Perform timekeeping and attendance reports.
• Process employee expense reports for covered and non-covered personnel using Oracle.
• Manage filing systems and order office supplies.
• Coordinate travel arrangements.
• Actively support community activities.
• Schedule and coordinate logistics for meetings, including but not limited to reserving applicable conference rooms and catering meals.
• Gather data, compile information, and prepare reports.
• Maintain departmental record retention.
• Support plant and department safety initiatives.
• Serve as contact for vendor regarding copier/printer repairs.
• Update Arcos to reflect vacation, time off, and update call-out list weekly; prepare and distribute quarterly and yearly reports for the Warehouse.
• Order flowers for sickness or bereavement for time groups. 
• Serve as FMLA contact for Warehouse, Planning and ECO time group.
• Serve as prescription safety eyeglasses coordinator for E C Gaston plant employees.
• Scan Quarterly Assessment documents for SOX reporting (monthly reservations).
• Electronically Scan, File, and maintain purchase orders, freight invoices and miscellaneous warehouse documents.
• Support EDC, prep for meetings, assist with calendar, order and cater meals.
• Verify Labor Rate time entry for onsite contractor (ABM).
• Maintains job posting boards and update covered employees with new job vacancies and awards.
• Maintain and update the Training budget (10.2).
• Provide backup support to Admin Assistants in other departments.
• Deliver superior customer service to all internal and external customers.

Qualifications:

• High school diploma or equivalent is required.
• Three to five years of administrative experience is required.
• Experience in administrative support, including conference, travel, and meeting arrangements, report preparation, and calendar management is preferred.
• Proficiency in Microsoft Office applications is preferred.
• Experience with Oracle timekeeping systems preferred.

Knowledge, Skills & Abilities:

• Capacity to manage sensitive information and maintain confidentiality.
• Ability to make administrative/procedural decisions and judgments.
• Detail-oriented with the ability to multitask.
• Skilled in organizing resources and establishing priorities.
• Ability to create, compose, and edit written materials.
• Effective written and verbal communication skills.
• Ability to interact well with all levels of employees and management.

Behavioral Attributes:

• Consistently demonstrate Our Values – Safety First, Intentional Inclusion, Act with Integrity, and Superior Performance.
• Provide excellent customer service.
• Exhibit excellent interpersonal skills, flexibility, professionalism, and ability to build and maintain positive relationships with internal and external customers.
• Take personal responsibility/ownership for assignments.
• Ability to work alone or in a team environment.

Other Requirements:

• Successful completion of Admin - SHL Assessment.

Notes on Testing:
There are two mandatory assessments that must be successfully completed before your application can be reviewed by the hiring management team.

• The first assessment will be automatically sent to you via email once you submit your application.
• If you successfully pass the first, the second assessment will be sent to you shortly aft