Jobs and Careers

Remote Virtual Assistant (Night Shift)

UKRemotefull_timeVerifiedPosted 1 Dec 2025

About the role

This is a remote position.

Duration - 1 Year contract (Possibility of extension) System - BYOD (Own devise) About the Role The Virtual Executive Assistant will provide high-level administrative support to multiple members of the leadership team in a fully remote environment. This role is ideal for someone highly organized, proactive, and capable of managing competing priorities with professionalism and efficiency. The Executive Assistant will play a key role in coordinating meetings, supporting onsite events, and ensuring smooth day-to-day operations across departments. Primary Responsibilities â Scheduling & Meeting Coordination â Manage complex calendars and schedule internal and external meetings for leadership team members. â Prepare agendas, take meeting minutes, and track action items to completion. â Coordinate meeting logistics, including virtual and in-person setup. Team Onsite & Event Support â Plan and coordinate team onsite events, including booking hotel blocks, meeting spaces, and team dinners. â Oversee event logistics to ensure all details are executed seamlessly. Administrative and Accounts Payable Support â Provide administrative assistance to the Finance department, including vendor communication and invoice processing. â Support HR activities such as interview scheduling and coordination. â Process expense reports accurately and on time. Traditional Executive Assistant Duties â Manage correspondence, emails, and phone communications with internal and external stakeholders. â Maintain organized records and files, both digital and physical.

Requirements

Qualifications â 5+ years of experience as an Executive Assistant, including experience in a virtual environment. â Proven ability to manage multiple priorities and projects simultaneously. â Excellent written and verbal communication skills. â Demonstrated professionalism and discretion when handling sensitive information. â Ability to work assigned hours across EST/CST time zones Skills â Proficiency in Google Suite (Gmail, Sheets, Slides) and virtual collaboration tools (e.g., Zoom, Slack). â Experience with accounts payable (entering invoices and collecting W-9’s), ideally with experience in Ramp or Bill.com accounts payable tools. â Strong organizational and problem-solving skills. â Detail-oriented with a high level of accuracy. â Ability to work independently while maintaining strong collaboration with team members. â Comfortable operating in a fast-paced, dynamic environment.