Assistant | CPS GWMS NY

Position Overview

Position Overview:

The Assistant provides administrative support to a team of Executives in the Global Wealth Management Solutions group.  Responsibilities include, but are not limited to, general administrative and project-based work.  The position may also require providing additional support to other members of the group.

Primary Responsibilities:

·         Extensive calendar management – daily management of scheduling & rescheduling appointments, communicating to attendees, exercising a flexible approach to changing schedules, ensuring appointments are met

·         Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures

·         Arrange complex travel plans (commercial/private) and compose detailed itineraries

·         Schedule and organize meetings, conferences, and off-site events including all related logistics

·         Maintain information in Salesforce and run reports as needed

·         Prepare agendas, board materials, memos, and routine correspondence

·         Allocate business invoices in PeopleSoft system as needed, reconcile and complete expense reports in a timely manner, including American Express and out of pocket expenses using Concur expense system

·         Coordinate and/or lead ad hoc projects, as requested

·         Handle recruitment coordination and logistics for new employees on the team

·         Coordinate closely with other assistants to provide phone coverage and back-up assistance

·         Manage work priorities independently and respond to business outside of normal business hours as needed

·         Work closely and effectively with Executives to complete critical aspects of deliverables with a hands-on approach, including keeping them well informed of upcoming commitments and responsibilities, following up appropriately, drafting personal correspondence, and other tasks that facilitate the Executives’ ability to effectively lead the group

Qualifications & Experience

Qualifications & Experience:

·         Bachelor’s Degree and 10+ years of experience as an assistant

·         Strong initiative and ownership of responsibilities – must demonstrate a proactive, positive approach towards given tasks

·         Superior level of client-service orientation

·         Exemplary interpersonal skills necessary to handle sensitive and confidential situations.  Demonstrating poise, tact and diplomacy

·         Exercise the highest-level of confidentiality, discretion, integrity, and trustworthiness at all times

·         Superb written and verbal communication skills

·         Extremely organized and detail-oriented with strong commitment to accuracy

·         Team-oriented and collaborative attitude is a must

·         Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, and PowerPoint

·         CRM experience a plus

·         Experience in the finance industry highly preferred

Pay Range

95,000-105,000

Apollo Global Management, Inc. (together with its subsidiaries and affiliates) is committed to championing opportunity.

The firm and its affiliates comply with applicable discrimination and equal opportunities legislation in all of its jurisdictions and do not discriminate in employment or recruitment based on race, color, religion, gender, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientat