Sr. Administrative Assistant

Pay Range: $26.38/hr. - $34.30/hr.

Job Posting Closing on: Thursday, August 21, 2025 📅

Workdays & Hours: Monday – Friday 8am – 5pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. 🌆

A Sr. Administrative Assistant job is available with the City of Fort Worth Transportation and Public Works Department - Business Support Division.

We are seeking a highly skilled Sr. Administrative Assistant to provide high-level administrative support with a focus on complex fiscal tasks, budget analysis, and project coordination. This role requires strong organizational skills, attention to detail, and a solid understanding of government purchasing procedures, municipal accounting practices, and applicable federal, state, and local regulations. The ideal candidate is proactive, adaptable, and capable of handling shifting priorities in a fast-paced environment.

Minimum Qualifications: 

• Bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, human resources or a related field.
• Three (3) years of increasingly responsible administrative and fiscal management experience in support of a department, division, or major service area.
• One (1) year in a supervisory or lead capacity.

Preferred Qualifications:

• Experience with municipal accounting and budget processes.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Experience with PeopleSoft (ERP Financials, Purchasing, HCM).
• Experience in municipal or public sector settings, with knowledge of operations, policies, and procurement processes, including purchase orders and contracts.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced skills in Excel for data analysis and reporting.
• Excellent written and verbal communication skills, with the ability to prepare reports, presentations and correspondence.

The Sr. Administrative Assistant job responsibilities include: 

• Provides financial and general ledger support by entering GL journal and budget transfer entries, recording receivables for multi-phase capital projects, and managing Combo Code Requests. Supports capital project close-outs and capitalization through accurate financial documentation and reconciliation.
• Supports procurement and contract processes by managing contract routing requests, purchase orders, and RFQ advertisements. Assists with RFPs and participates in pre-bid conferences to facilitate vendor communication and compliance.
• Review technical documents related to purchasing and contract procedures to ensure they comply with established policies and accuracy standards.
• Manages project oversight by performing research, maintaining up-to-date records, and providing regular status updates. Manages cost tracking through the eBuilder or C620 Pay Applications systems, assists with project close-out documentation, and serves as the primary author for Mayor & Council communications related to assigned projects and initiatives.
• Evaluate current processes and workflows, identifying opportunities for improvement, and recommend changes to streamline operations and increase efficiency.
• Participate in special projects as assigned, providing support where needed.
• Supervise staff by assigning tasks, providing training, and conducting performance evaluations.
• Serve as a backup for other staff positions, as needed, ensuring continuity of operations.
• Assists in the preparation, development, interpretation, and implementation of City and departmental program standards, policies, and procedures.

Working Conditions and Physical Demands

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move obje