Project Coordinator

Job-ID: 14511; Location(s): McPherson, KS 

 

JOB DESCRIPTION SUMMARY

Responsible for coordinating projects and working alongside a team of project managers and engineers to help ensure projects are well organized and running smoothly; updates risk registers, to do lists and budgets; calls and attends meetings; creates presentation materials; leads webinars; distributes meeting notes; prepares various reports; oversees project progress; follows department processes and procedures to complete projects on time and within budget    

 

 

JOB DESCRIPTION DETAILS

Project Coordination

• Coordinate project tasks as defined by the project manager or supervisor; develop and update project plans; identify resources and budget requirements; coordinate project tasks from onset through completion
• Collaborate with cross-functional teams to gather project requirements; take notes; create to-do lists; provide supporting data and analysis; track project timelines
• Identify risks; update risk registers; work with cross functional teams to mitigate risks
• Produce status updates; monitor and report on status and progress with succinct communication of areas of success, opportunities and barriers
• Prepare accurate reporting, communications and updates for projects
• Schedule and facilitate meetings; coordinate with staff members to assess availability; address scheduling conflicts
• Develop meeting agendas; develop presentation materials; facilitate meetings and webinars; take notes; follow up on actions/commitments, prepare for next steps by exercising independent thinking
• Resolve issues affecting implementation, scheduling, and escalate issues requiring higher-level review and/or action, as necessary
• Use discretion for matters that require confidentiality and the attention of leadership
• Receive and return telephone calls and emails
• Assist with project invoicing; tracking expenses against budget and expense reports
• Develop and maintain project schedules

 

Other

• Ability to multi-task and manage multiple priorities
• Attend and facilitate meetings as required and/or assigned.
• Perform other duties as required and/or assigned.

 

Special  Job Dimensions

• May be required to travel to attend product training, educational workshops and facilitate/participate in meetings

 

 

REQUIRED QUALIFICATIONS

Knowledge, Skills and Abilities

• Knowledge and skill with operating programs such as Microsoft Office (especially MS Outlook,  PowerPoint, EXCEL),  MS Project, and Adobe
• Knowledge of project coordination and/or event planning
• Excellent organizational, communication, planning and time management skills
• Strong interpersonal skills
• Excellent oral and written communication skills
• Can self-motivate
• Ability to manage projects from start to finish
• Ability to prioritize workload and meet project deadlines
• Ability to communicate with all levels within and outside the organization
• Ability to work independently and in a team environment
• Ability to work well under pressure
• Basic knowledge and understanding of budget and financial practices
• Ability to perform with superior service, reflecting a positive company image while sustaining a positive attitude with those you interact with; always going above and beyond to help others out, regardless of their position or department.
• Ability to adhere to the highest standards of quality while continually performing at the highest possible level

 

Education, Certification/License & Work Experience

• Bachelor’s Degree or equivalent work experience

AND

• 3-5 years of related experience in project coordination, preferably in a technical field.

 

 

Your contact person:

Kristi Davis  -  Kristi.Davis@viega.us -