Advancement Event and Parents Association Lead

About us : At Convent & Stuart Hall, we are committed to developing resilient, resourceful and engaged thinkers who are equipped to thrive in an evolving world. Our rigorous K-12 educational model is a dynamic blend of single-sex and co-ed classes, supported by small class sizes and resources reflective of a large school. We deliver an interactive learning experience, curated by faculty highly regarded in their academic fields so that students graduate with confidence in what they know, how they think and who they are. Our community is part of an international network of Sacred Heart schools, where students and adults embrace the catholic charism of our Sacred Heart founders, which is spiritually inclusive and global in nature.

The school is organized into four academic divisions, each led by a Division Head, sharing resources and a central administration, all of which is under the direction of the President.Schools of the Sacred Heart is committed to an in-person teaching model and faculty must be prepared to adhere to and support our Health and Safety Plan.

Purpose: Lead and execute Advancement events, including Parents Association (PA) and Donor Stewardship events, in collaboration with key stakeholders.Facilitate communications, support events, and ensure alignment with institutional procedures.

Duties/Responsibilities:

Advancement/Parents Association Event Planning and Management

● Develop project plans, timelines, and run-of-shows
● Create and manage budgets and analytics
● Oversee the management of vendors and logistics
● Oversee the management of facilities/event requests
● Coordinate and manage event setup, takedown, and staffing, including volunteers
● Develop sponsorship packages and donor recognition in collaboration with PA event chairs and  advancement leadership.

Marketing, Registration, and Communications

● Develop and execute marketing and registration needs, including invitations, registration criteria, digital and/or print brochures, emails, and RSVP tracking. 
● Manage event-related communications, reporting, and presentations.
● Craft and disseminate PA communications through proper school channels
● Direct PA email inquiries to the appropriate school contact

Administrative and Cross-Departmental Coordination

● Fulfill paperwork, recordkeeping, and database management (e.g., Raiser's Edge)
● Provide support for signature Advancement and alumni events as needed
● Organize and track event inventory and materials
● Ensure proper gift entry, receipting, and donor stewardship in collaboration with the Advancement Associate
  
Parent Association (PA) Engagement

● Partner with the PA President on annual PA event strategies, including how to achieve annual fundraising goals
● Nurture key donor relationships via PA events and sponsorship opportunities in coordination with Advancement staff and the President's Office
● Attend monthly PA Board meetings and select committee meetings as needed
● Collaborate with senior advancement team members and Division Heads on annual class parent onboarding
● Maintain consistent information sharing of PA event initiatives with the Advancement Office and Division Heads
  

● Requires a BA/BS degree.
● Prefer at least two years of professional experience in development/advancement or a related field.
● Have a proven track record developing, defining and executing events of various sizes and complexity.
● Experience creating and working with revenue and expense budgets.
● Able to manage projects with minimal supervision, work quickly, and focus in a fast-paced environment
● Possess excellent oral and written communication skills.
● Strong interpersonal skills, organizational skills, and attention to detail.
● Experienced working as part of a team and managing and motivating volunteers.
● Exhibit professional standards of performance, ethical standards, collegial demeanor, and the abili