Purchasing Assistant

Additional Considerations (if any):

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Our mission statement is "To fulfill the highest expectations of our customers through the hands of our dedicated employees."

Perishable Distributors of Iowa

Job Title: Purchasing Assistant

Department: Purchasing

FLSA: Non-Exempt

General Function

Effectively applies administrative skills to assist the buyers in daily tasks.

Core Competencies

• Partnerships

• Growth mindset

• Results oriented

• Customer focused

• Professionalism

Reporting Relations:

Accountable and Reports to: Category Manager IV

Positions that Report to you: None

Primary Duties and Responsibilities:

• Reports to work when scheduled and on time. Adheres to company policies and departmental guidelines.

• Responsible for correspondence, prepares specified spreadsheets, updates prices, produces miscellaneous reports, and distributes accordingly.

• Verifies price, quantities and allowances on confirmation of purchase orders alerting buyer to discrepancies. Forwards all supporting documentation to Meta-file system.

• Researches all invoice discrepancies and receiving variances with Accounts Payable and Inventory departments alerting appropriate buyer as necessary. Signs off on invoices.

• Answers busy phones and accurately takes messages, solves and researches problems for buyers. Takes overload sales phone calls and follows up as necessary.

• Serves as a contact person for transportation and warehouse departments and suppliers. Solves and researches transportation and warehouse problems for buyers.

• Researches problems related to invoices and credits as requested by customers.

• Checks backfill and releases inventory daily.

• Serves as back-up assistant for buyers when other buyer assistants are gone.

• Performs general administrative duties including filing, copying, and faxing.

• Performs miscellaneous duties and projects assigned by department management for the overall accomplishment of departmental goals and procedures.

• Traces overdue shipments.

• Enters and checks weekly TA’s and price changes.

• Enters specified purchase orders for buyers. Takes call-in orders from customers and suppliers during peak times and performs follow-up paperwork.

• Other duties as assigned by management.

Knowledge, Skills, Abilities, and Worker Characteristics:

• Good administrative and organizational skills.

• Good word processing and excellent data entry skills.

• Must be personable and able to handle interruptions with ease.

• Good math, grammar, punctuation, writing skills, editing abilities, and clerical perception.

• Good verbal communication, customer service, telephone, and interpersonal skills presenting a positive representation of PDI to in and outside contacts.

Education and Experience:

• High school education or equivalent preferred

• Minimum of two years general administrative experience. Some training