Executive Assistant

We are looking to hire an Executive Administrative Assistant to help support the Network Management team in the North . This role will be based out of our corporate offices in West Hills, CA .

Essential Duties and Responsibilities include the following:

1. Provides coordination of administrative functions for the Executive and associated department staff that is responsive to customer needs and supports fulfillment of Heritage Provider Network and Regal Medical Group mission and values.
2. Creates forms and documentation, including memos, notices and drafts of Policies and Procedures as requested.
3. May provide support to more than one Executive.
4. Provides assistance and mentoring to other Administrative Assistants
5. Handles telephone calls as needed for executive assigned.
6. Manages incoming mail and coordinates meeting scheduling with other assistants.
7. Provides assistance in support of asset management.
8. Manages the order of supplies for IS, Claims, HR and Customer Service.
9. Coordinates meetings and events for the IS Department.
10. Coordinates with other assistants for back up support of other Executives.
11. Develops and fosters a customer satisfaction focused, service mentality within department to strengthen and build relationships with Heritage Provider Network and other Regal Medical Group regions and departments and communicates a balanced view of Information Systems importance in relation to other departments and business functions.
12. Supports and coordinates services from external vendors as needed.
13. Provides administrative support for Projects in process as needed.
14. Perform copy and fax functions as needed.
15. Attends meetings and provides support staff as appropriate or directed by Executive
16. Acts as a back up support for within the department as needed.
17. Create and/or maintain filing systems.
18. Adheres to all company policies.
19. Provides Administrative support for training sessions and assists in the development and delivery of training as needed.
20. Maintains confidences.
21. Expense reporting and tracking of payments as requested.
22. Create reports and presents documentation in a consistent and professional manner.
23. All other duties as directed by management.

The pay range for this position at commencement of employment is expected to be between $23/hour -$25/hour however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, licensure, skills, and experience.

The total compensation package for this position may also include other elements, including a sign-on bonus and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered.

Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

As one of the fastest growing Independent Physician Associations in Southern California, Regal Medical Group, Lakeside Community Healthcare & Affiliated Doctors of Orange County, offers a fast-paced, exciting, welcoming and supportive work environment. Opportunities abound, and enterprising, capable, focused people prosper with us. We promote teamwork, nurture learning, and encourage advancement for all of our employees. We want to see you excel, because we believe that your success is our success.

Full Time Position Benefits:

The success of any company depends on its employees. For us, employee satisfaction is crucial not only to the well-being of our organization, but also to the health and wellness of our members. As such, we are firmly dedicated to providing our employees the options and resources necessary for building security and maintaining a healthy balance between work and life.

Our dedication to our staff is evident in our comprehen