Senior Accountant

We are seeking an experienced and proactive Senior Accountant to lead our daily accounting operations at EXPLO. In this vital role, you will oversee various financial functions, including accounting, payroll, benefits, accounts payable, and accounts receivable. Your responsibility extends to managing the annual audit process, ensuring compliance with tax regulations, and maintaining the integrity of our financial systems and results.

About EXPLO

We are the People of the Possible

Imagine a place where all of your “what ifs” are transformed into “and thens.” Where what you imagine is met with a “Yes! And…” instead of a “not right now.” EXPLO is that place. Though, we like to think of EXPLO as a mindset rather than something defined by the limits of space and time.

Founded in 1976 as a non-profit startup out of MIT, EXPLO has benefitted from decades of entrepreneurial leadership since day one. The mindset that created a community of intellectual adventure beyond academic routine — filled with variety, innovative spirit, and a fusion of fun and learning — has supported EXPLO’s evolution from the first hybrid summer program for high schoolers to a multi-campus summer program for students in grades 2-12 to a sought-after resource for student engagement and innovative teaching and learning worldwide. We are the people of the possible. The kind of people who go on to do things like co-found BuzzFeed and Honest Tea, lead Virgin Galactic, transform the plant-based food industry, and illuminate their home country after a natural disaster. We are Forbes 30 Under 30 winners, Inventors of the Year, Watson Fellows, Rhodes and Fulbright Scholars. EXPLO is where we have big ideas; learn to collaborate, fail, and iterate; say yes to opportunities and chart uncharted territory.

For more information, please visit: https://www.explo.org/about-us/our-story/

While we have a rich history to be proud of, we firmly believe that the best part of EXPLO’s story is yet to be told. And we would like you to help us do so

Requirements

Accounting/Finance

• Overall ownership of QuickBooks.
• Review bills entered by the Accounting Assistant, including account distributions, and provide support to help resolve discrepancies/issues with vendors. Review checks prior to the Business Manger or President signing them to ensure amounts are correct and proper documentation/support is attached to the check stubs.
• Work with the Elevate team to ensure consulting arrangements are properly documented in Hubspot on a timely basis. Maintain a google sheet with each consulting arrangement, payment terms, invoice schedule, and payment collections. Also, ensure the Elevate consultant(s) has their monthly credit card reconciliations done and coded properly to include appropriate expenses on client billing.
• Prepare Elevate invoices, including expenses to bill. Work with the Elevate team to collect payments on a timely basis.
• Record journal entries, reconcile account activity and prepare accruals.
• Assist the Accounting Assistant with remote deposits and accounting of such.
• Work with the Assistant to the Business Manager to resolve open time with bank reconciliations.
• Review employee credit card reconciliations for proper account distribution selection and description. Also, question whether charges are reasonable and within budgets.
• Manage cash flows and cash balances in each account at First Republic Bank. Work with Business Manger to ensure proper cash levels are maintained in each account and transfer money between accounts as necessary.
• Prepare and submit covenant calculations to First Republic Bank twice per year
• Initiate wire transfers as necessary for student refunds, international referral agents, vendor payments, and possibly transfers to/from quasi-endowment.
• Manage the summer bankers at each program; train bankers, review work daily, record end of summer journal entries, reconcile summer cash, and prepare bank deposit.

• Prepare annual audit, including all schedules, financial statements with footnotes, tax return facilitation, financial analysis, expense fluctuations.
• Work with Business Manager to review and reconcile expenses, contract terms and conditions, and general costs. Train others to understand how to review numbers and pay attention to spending levels.
• Ad hoc projects

General

• Serve as a sounding board for others in the organization by providing help with solving problems and making recommendations.

Required Competencies, Skills and Abilities:

• Strong communication and management skil