Job Description Summary

We are seeking a highly organized, professional, and proactive Receptionist, Administration & Communications Coordinator to support daily operations at our manufacturing plant. This role is the first point of contact for visitors, employees, vendors, and customers, while also providing essential administrative and internal communications support.
The ideal candidate is detail-oriented, customer-focused, and able to manage multiple priorities in a fast-paced industrial environment.

Job Description

Reception & Front Desk

• Welcome and assist visitors, contractors, suppliers, and customers in a professional manner

• Answer, screen, and direct incoming phone calls and emails

• Manage visitor sign-in procedures and maintain site access protocols

• Coordinate meeting room bookings and prepare for onsite meetings

• Receive and distribute mail, packages, and deliveries

Administrative Support

• Provide day-to-day administrative support to plant leadership and departments

• Maintain filing systems, records, logs, and office documentation

• Prepare reports, letters, memos, and other business correspondence

• Order and manage office supplies and monitor inventory

• Support scheduling, travel arrangements, and meeting coordination

• Assist with data entry, invoice processing, and document control

• Help maintain employee contact lists, noticeboards, and office calendars

Communications Support

• Draft and distribute internal plant communications, announcements, and notices

• Support communication of safety updates, operational messages, and company events

• Assist with preparing presentations, newsletters, and employee bulletins

• Ensure communication materials are clear, accurate, and professionally formatted

• Help maintain consistency in company messaging across the plant

Compliance & Coordination

• Support adherence to plant safety, security, and visitor protocols

• Coordinate with HR, operations, maintenance, and other departments as needed

• Maintain confidentiality of sensitive company and employee information

• Assist with special projects and other duties as assigned

Qualifications

• High school diploma or equivalent required; diploma or degree in Business Administration, Communications, or related field preferred

• Proven experience in receptionist, administrative, or office support roles

• Experience in a manufacturing, industrial, or plant environment is an advantage

• Strong verbal and written communication skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Excellent organizational and time management skills

• Ability to multitask and work effectively under pressure

• Professional demeanor and strong customer service skills

• Attention to detail and ability to handle confidential information

Preferred Skills

• Familiarity with plant operations and industrial office environments

• Experience supporting internal communications or employee engagement activities

• Basic recordkeeping and document management skills

• Ability to work independently and collaboratively across teams

Working Conditions

• Office-based role within a manufacturing plant environment

• Regular interaction with plant employees, leadership, visitors, and external vendors

• May require occasional flexibility in hours depending on plant needs

The pay range for this position is $1,000-$2,000 USD weekly. The specific pay offered may be influenced by a variety of factors, including the candidate's experience, education, and skill set.

This is a temporary internship position from April 20, 2026 to August 31, 2026

Time can be flexible.

Additional Information

GE Vernova offers a great work environment, professional development, challenging careers, and competitive compensation. GE Vernova is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or