Administrative Coordinator, LGBTQ+ Center

External Applicants: 

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website. 

A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary

The LGBTQ+ Center is a part of the Division of Campus Life of which the Administrative Coordinator will be a valued member. The LGBTQ+ Center is a place where members of our campus can learn about the LGBTQ+ experience. This learning happens through educational programming, support, community building, and personal and professional development. Under minimal supervision, the Administrative Coordinator manages the daily operations of the office, while also overseeing all internal and external communication efforts. The role provides comprehensive administrative support, including logistical coordination, communications and general office oversight. The coordinator serves as the initial point of contact for the department, creating a welcoming and inclusive environment for all visitors. This position requires a proactive individual with strong organizational skills, excellent communication abilities, and a commitment to operational efficiency and effective outreach. The LGBTQ+ Center serves the entire WFU community and offers a variety of programs and educational offerings throughout the year, as well as special events, and maintains a lounge space that is open to all students.

*This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

** Please note, the priority review date for applications is Monday, 1/12/26.**

Job Description

Essential Functions:

• Manages the daily operations of the office, including opening and closing; manages infrastructure (i.e., space, appearance, purchasing supplies, equipment, phones and voicemail, office calendars, etc.) and the event management system.

• Serves as the initial point of contact for the department, welcoming students, faculty, staff, and other visitors both in person and on the phone.

• Provides comprehensive administrative support to the department, including calendar management and logistical support for meetings and projects.

• Manages and facilitates events, coordinating with various departments, vendors, and the public.

• Develops and executes communication strategies for department events and initiatives, including the creation of printed materials, managing email lists, and updating social media and websites.

• Provides logistical support for departmental outreach programming and assists with coordinating educational events and initiatives.

• Educates visitors about the department’s services and other campus resources, serving as a knowledgeable and compassionate point of contact.

• Supports the development of student groups and coalitions, offering guidance on program development, communication, and implementation.

Required Education, Knowledge, Skills, and Abilities

• Associate degree plus three years of experience in office management or an equivalent combination of education and experience.

• General knowledge of office management procedures.

• Excellent written, verbal, and interpersonal communication skills, with a demonstrated ability to handle sensitive information confidentially.

• Strong organizational and planning skills, with a keen attention to detail and the ability to prioritize and manage multiple projects simultaneously.<