Office Manager

At Vanta, our mission is to secure the internet and protect consumer data. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it. 

As Vanta’s Dublin Office Manager, you will own the day-to-day operations and facilities management of our Dublin office while also driving office programming and culture. 

We put our customers first; and on the Workplace team, we put Vanta’ns first by creating spaces and systems that empower Vanta’ns to do their best work. You will play a critical role on our Workplace team by directly managing our Dublin office while also supporting our global, company-wide Workplace programs and projects. The ideal candidate for this role will be passionate about making our Dublin office a welcoming, thriving space, and continually seeking ways to improve our offices and programming.

What you’ll do as an Office Manager at Vanta:

• Manage the day-to-day operations of our Dublin office, including facilities maintenance and repair, events, processes, policies, and communications. This includes:

  • Serving as the in-person, main point of contact for all Dublin office needs and questions.

  • Monitoring, ordering, and stocking office supplies, snacks, and beverages in alignment with usage and our set budget.

  • Actively monitor the office for facilities concerns and facilitate timely repairs with building management.

• Actively monitor our vendors’ work, ensure they’re fulfilling their SLAs

• Help employees troubleshoot issues with office equipment (i.e. faulty monitors, help printing or using our AV equipment). Actively monitor our IT & AV equipment to ensure it is in good working order and partner with IT to resolve any issues.

• Help employees book conference rooms for team offsites and other ad hoc events held in the Dublin Office. Track usage to ensure that we’re not booking more meetings or offsites than we have capacity to support.

• Own the planning and execution of our Dublin office programming, including:

  • Our monthly Dublin office happy hours

  • Our two large Summer and Holiday Celebrations

  • Partner with our Culture Club on additional Workplace-sponsored, but Vanta’n-driven programming for our team

  • Help support employees hosting special events in our Dublin office as needed

• Drive larger projects like overseeing our move into a new office and designing & building out our new space.

• Work with our Senior Global Workplace Manager and Dublin Site Leads and Culture Club to build programming and processes for our Dublin office that drive functionality, culture, and office attendance.

• In addition to directly managing the Dublin office, this person will also support our global, company-wide Workplace programs by remotely supporting our small London office (currently ~10 employees) and supporting special projects (i.e. sourcing and vetting new Workplace vendors, helping launch new Workplace programs).

How to be successful in this role:

• Prior experience with office or facilities management, including developing and executing on employee programming and events.

• Operate with a high sense of ownership and attention to detail.

• Have excellent organizational, administrative, and problem solving skills.

• Have excellent professional verbal and written communication skills and be able to communicate with team members across all levels effectively.

• Confident with technology and able to pick up new systems quickly. Have working knowledge of G-Suite (for calendar, email, and docs), Slack, and Zoom are a must. Previous experience working in Asana and ticketing software systems preferred.

• Be able to leverage the tools at hand to drive your workflow. 

• Have a positive, can-do attitude and enjoy working collaboratively with your team and cross-functional partners

This is an on-site role at our Dublin office, near St Stephen’s Green.

What you can expect as a Vantan:

• Industry-competitive salary and equity

• 100% covered medical, dental, and vision benefits with dependents coverage

• 16 weeks paid parental leave for all new parents (birthing, non-birthing, and adoptive)

• Health & wellness stipend

• Remote workspace,internet and mobile phone stipend

• Commuter benefits, including bike to work scheme and tax commuter ticket scheme