Administrative Operations Assistant

Description

Location: 11149 Research Blvd, Austin, TX   Department: Administrative Services   Employment Type: Full-Time, nonexempt

Is structured work your comfort zone? Do you find satisfaction in consistency and organization?  

Austin Telco Federal Credit Union is seeking a reliable and detail-oriented Administrative Operations Coordinator who thrives in routine and finds purpose in supporting the day-to-day flow of a high-functioning organization. From managing logistics across multiple locations to handling sensitive communications, this role keeps our internal operations running with precision and care. 

What you'll do:

• Conduct routine travel for mail delivery, errands, and interoffice support
• Retrieve and distribute certified, legal, and internal correspondence
• Maintain confidentiality while handling sensitive materials
• Oversee supply orders and inventory across office locations
• Coordinate facility service requests, document workflows, and routine reporting
• Welcome guests, vendors, and leadership with professional hospitality
• Assist with the preparation of monthly committee reports and executive-level projects
• Administer staff access cards with discretion and accuracy
• Schedule vehicle maintenance, track registrations, and maintain driving logs
• Support event logistics, including travel arrangements and team catering
• Ensure the company phone directory is accurate and up-to-date
• Tackle other assignments with flexibility and poise

What you bring:

• High school diploma or equivalent
• 3+ years in admin coordination, logistics, or multi-department support
• Proven ability to manage recurring schedules and prioritize follow-through
• Valid driver’s license and clean driving record
• Trustworthy and reliable in handling sensitive information
• Exceptional organizational, communication, and task management skills
• Professional demeanor when interfacing with stakeholders across all levels

Why Join Austin Telco? 

At Austin Telco, we don’t just talk about values like integrity, service, and respect—we live them. When you become part of our team, you’re joining a workplace where your skills are recognized, your development is supported, and your ideas matter. 

Reasonable accommodations may be may to enable individuals with disabilities to perform the essential functions.