Office Manager/Team Assistant

 

RWE Supply & Trading Americas, LLC

 

To start as soon as possible, full time, permanent

RWE Supply & Trading is a leading energy trading company with around 2,000 employees from over 70 countries. We are excited to offer an opportunity for a dedicated Office Manager/Team Assistant to join our newly opened office in Bellevue, WA. 

The Office Manager/Team Assistant is a dual-role position that is crucial to our office operations. This role demands a highly organized, detail-oriented, and proactive professional who thrives in a fast-paced, dynamic environment. You will oversee office procedures and provide essential support to our team, ensuring smooth and efficient operations. 

 

Your future plans 

 

Office Management 

• Oversee all administrative duties to ensure smooth office operations. 
• Manage office inventory and procurement processes. 
• Handle receptionist duties and manage incoming calls. 
• Identify and implement process improvements. 
• Manage the office budget and ensure accurate reporting. 
• Maintain facility contracts, service agreements, and leases. 
• Optimize office layout and new desk setups. 
• Ensure compliance with workplace health and safety policies. 
• Organize health and safety programs. 
• Ensure a safe and sustainable office environment. 
• Manage visitors and allocate desks as needed. 

Team Assistant 

• Assist with travel bookings and ensure compliance with the global travel policy. 
• Support office visitors and conduct HSE orientation for new employees and visitors. 
• Organize and schedule meetings and staff events. 
• Prepare monthly expense reports for the team. 
• Liaise with other departments such as Accounting, Facilities Management, HR, IT etc 
• Experience working in an international business environment 

  

Your powerful skills 

• Effective communication skills, both written and verbal, with the ability to interact tactfully and discreetly with all levels of staff and external partners. 
• Highly flexible, proactive, and resourceful approach with a high level of professionalism and confidentiality. 
• Motivated and committed, with the capacity to adapt to a challenging and changing work environment. 
• Ability to work independently, prioritize tasks, and manage time effectively. 
• Creative thinker with excellent attention to detail. 
• Strong knowledge of MS Office Suite and other administrative programs. 
• Strong team player with excellent planning and organizational skills. 
• Ability to proactively identify solutions to problems. 
• Willing to occasionally travel to other offices. 

 

Advantageous, but not a must

Experience working in a newly established office 

Previous experience using Insperity and/or SAP 

What we value most is passion, willingness to learn and a determined and resilient work ethic. So, even if you think you do not yet display all of the skills above we would still like to hear from you. 

Further we welcome applications from individuals who may not be able to commit to full-time roles. At RWEST, finding the right person for the job is our top priority, and we are willing to explore flexible arrangements. 

Our offer  

We really appreciate you going the extra mile and using every ounce of energy when the heat is on. That’s why we want to make your time with us as enjoyable as possible. At RWE we value our employees and strive to create a supportive and inclusive work environment. With a range of competitive benefits, we not only offer excellent development prospects and an attractive remuneration package, but also take care of your well-being and understand that life-work integration is essential. Also our offer includes the following perks: 

• Autonomous, self-driven work 
• Opportunity to take charge in creating your own office environment 
• Diverse and multicultural team in a highly dynamic and rapidly growing business  

       

rwe.com/career

Apply now with just a few clicks: ad code 87470

Any questions? Patrycja Bartela, Patrycja.Bartela@rwe.com (Recruiting)

We look forward to meeting you!

 

We value diversity and therefore welcome all applications, irrespective of gender, disability, nationality, ethnic and social background, religion and beliefs, age or sexual orientation and identity. #inclusionmatters

Of course, you can find us on LinkedIn, Twitter and Xing, too.