Senior Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan, New Jersey, United States of America

Job Description:

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid role can be located in Raritan, NJ.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

This role requires strong relationship‑building skills, the ability to work both independently and collaboratively, and the professionalism to manage sensitive information with discretion. You will support a variety of administrative activities, special projects, and meeting coordination while adapting to changing priorities with sound judgment.

Key Responsibilities:

• Sophisticated and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners.
• Prepare documents of a confidential and sensitive nature including presentations, memos and correspondence, expense reports.
• Update files, documents and navigation maps in our TEAMs groups.
• Closely partner with internal teams to build and distribute pre-reads and training materials
• Domestic and international travel arrangements and expense report management.
• Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, Concur, SharePoint, Teams, Workday, Our Source, e-Marketplace, and the use and integration of generative AI personal productivity tools (e.g. MS Copilot).
• Achieve results in the absence of day-to-day direction.
• Maintain office environment and serving as single point of contact for the Global Data Science, Global Precision Medicine Strategy & Execution teams.
• Maintain strict confidentiality and exercising independent discretion and judgment to seek resolution of complex problems.
• Provide support for large departmental and group meetings (i.e. department meetings and global summits) including logistical support, meeting room space, catering requirements, AV support, agenda support.
• The Senior Assistant may scan e-mail for executives and highlight items for review or action.
• The Senior Assistant may provide back up support to the Executive Administrative Assistant to the Chief Commercial Global Data, Digital, and AI Officer.
• Handle external partner relationships and facilitate contracting efforts as needed.

Qualifications:

• A minimum of 6 years of experience in an administrative capacity supporting senior management and high school diploma is required.
• A college degree is preferred.
• Strong organizational skills and attention to detail is required.
• The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.
• Excellent communication skills are required.
• Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required.
• Sound judgment and discretion with independent ability to assess and resolve complex situations and shift priorities as needed.
• Ability to anticipate executive needs and c