Executive Assistant to Senior Executives (ZR_24473_JOB)

This is a remote position.

Job Title: Executive Assistant to Senior Executives
Work Schedule: Monday to Friday, 8:30 AM – 5:30 PM (AEST), 1 hour of unpaid break daily

About the Company:
The client is a family-owned and community-focused organisation known for its dynamic leadership, forward-thinking culture, and commitment to excellence in retail and service. Supporting two of our top executives, this role is pivotal in enabling high-level productivity and operational efficiency across the business.

Role Overview:
We are seeking a highly organised and self-motivated Executive Assistant to provide full-time administrative support to two senior executives. The ideal candidate is a proactive, results-driven professional who thrives in a fast-paced, high-performance environment. This position requires exceptional time management, communication, and coordination skills.

Key Responsibilities:

• Manage high-volume email inboxes, including drafting, organising, flagging priorities, and ensuring timely follow-ups.
  

• Maintain and coordinate complex schedules and executive calendars with accuracy and flexibility.
  

• Organise, prepare, and coordinate meetings, events, and appointments, including sending reminders and preparing relevant materials.
  

• Attend key meetings, take detailed minutes, and distribute action items or summaries as needed.
  

• Handle all travel bookings and related arrangements (flights, accommodation, itineraries, etc.).
  

• Assist with proofreading and reviewing documents and communications.
  

• Prepare and manage executive expense reports in a timely and accurate manner.
  

• Provide general administrative support and handle ad hoc requests with minimal supervision.
  

Required Skills & Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role (minimum 3 years preferred).
  

• Outstanding time management and organisational skills; able to juggle multiple tasks for multiple stakeholders.
  

• Excellent written and verbal communication skills, especially via email and over the phone.
  

• Advanced proficiency with calendar management tools, Microsoft Office (especially Outlook, Word, and Excel), and collaboration platforms like Zoom, Google Workspace, Trello, or Asana.
  <