APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

Penn State Student Legal Services is hiring a part-time Administrative Assistant who will support the general administrative functions of the office. We are seeking a dedicated and personable individual to join our team for the Fall 2026 and Spring 2027 semesters only. This individual will be able to work up to twenty-four (24) hours per week, and this is a fully in-person position based in our office in downtown State College.

Student Legal services provides representation, consultation, and referral services to students in their personal legal matters. Our office’s mission is student success, and everything we do is directed toward that end!

As the first point of contact for our office, you will play a crucial role in creating a welcoming and professional environment for our students. The ideal individual will possess excellent communication skills, exceptional organizational abilities, and a commitment to providing outstanding customer service.

The duties of this position includes, but is not limited to:

• Greet in-person visitors and answer phone calls
• Review, respond to, and appropriately direct inquiries
• Process student intakes through our data management system
• Staff education and outreach tables
• Plan, organize, support, and coordinate daily office activities and administrative processes
• Provide support for scheduling, personal calendars, and travel arrangements
• Coordinate meeting logistics including scheduling, material preparation, and agendas
• Compose, review, and distribute internal and external communications
• Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals
• Create and maintain files and databases
• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
• Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors
• May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized
• Coordinate work assignments to ensure efficient workflow and processes

Compensation:

The starting rate for this job is $17.00/hour.<