Job Description Summary:

The Earth Observing Laboratory (EOL) at NCAR is seeking a highly motivated and skilled Administrative Assistant III to provide critical support to the EOL Director and their office. This is a dynamic role that requires a proactive, resourceful, and organized individual who thrives in a fast-paced environment.

Position Details:

Visa Sponsored Job:

No

Relocation Assistance Eligible:

No

Job Location:

Boulder, Colorado

Position Type & Term:

Full time, Regular

Compensation Range:

Salary Range $52,657-$65,821

*Final salary and rates are based on education, experience, skills relevant to the role.*

Application Notes

Job Location: Boulder, CO

Job Type:  Hybrid

This position requires a minimum of 3 days per week of regular on-site presence at the EOL Foothills Lab campus and as needed for particular functions and events.

Position Type & Term:  Full-time, Regular

Work Authorization: Visa sponsorship is NOT available for this position

• Must be (a) a U.S. citizen; (b) lawfully admitted for permanent residence in the United States; or (c) a protected individual as defined by 8 USC1324b(a)(3)

Relocation Assistance: is NOT available for this position

Required application materials (Include ALL):

• Resume/CV

• Cover Letter

• Questionnaire — Please make sure to answer all the questions as part of the job application, as an incomplete questionnaire will result in an incomplete application and disposition.

• Describe your experience with arranging travel for others.

• Describe your experience with managing executive calendars.

• Describe your experience with electronic documentation and task management. 

• Describe your experience synthesizing information to create presentations and reports.

• Describe an instance where you anticipated problems and the steps you took to find solutions.

Additional Requirements:

• Must possess a valid driver's license and be able to comply with UCAR's liability insurance requirements.

Background Checks: Conducted for candidates selected for hire. Learn more.
 

What You Will Do

Here is a brief summary of what one would expect to be generally responsible for in this role.

Key Responsibilities:

Administrative support to the Director and Directorate Staff

• Drafts, edits, reviews, proofreads and finalizes correspondence for the Director and Directorate staff, including confidential items.  

• Coordinates, negotiates, maintains, and manages the Director’s electronic calendar.  Coordinates and arranges meetings for other Directorate staff. 

• Make complex domestic and international travel arrangements for the Director and  Directorate staff as required.

• Assists the Director and Directorate staff with creating dynamic and informative presentations.

• Serves as liaison with management in NCAR, UCAR, NSF, and other outside partners. 

• Helps develop and manage Directorate office procedures. 

• Responsible for coordinating physical space issues for Directorate staff. 

• Organizes and manages documentation and recordkeeping (electronic and paper).

• Posts and updates Directorate content for the web.

• Develops and writes office office-wide communications.

Broader Administrative Support 

• Plans high-level meetings, workshops, and seminars, including travel, agendas, presentations, registration, refreshments, budget estimates, and monitoring expenditures.  

• Prepares and coordinates agendas for other meetings, takes no