Project Coordinator

 

Your next career opportunity

As one of the largest utility distribution organizations in America, we constantly strive to bring our best to our customers, suppliers, and fellow associates. Irby Utilities is uniquely positioned to provide dynamic solutions to essential utility services impacting our local and broader communities.

 

Job Summary

The Project Coordinator position is responsible for completing administrative work for Irby Utility Project Services Group (PSG). The Project Services Group (PSG) packages construction materials for transmission and/or substation utility projects with utility contractors, E.P.C firms and renewable energy developers.  This position will support the project managers by completing required tasks in the project execution phase. This support includes all after sales responsibilities: order entry, expediting, preparing submittals, load customer pays apps, and project file management. The support goal is to enable project managers and estimators to focus on customer needs by performing the following duties:

Essential Duties & Responsibilities

• Practice positive professional and interpersonal relations, using tact, courtesy, and personal accountability toward customers and co-workers, and acts as a representative of goodwill on behalf of the company at all times.

• Enter orders on suppliers in the Irby Solar Eclipse ERP system.
• Interfaces with the job management and project tracking systems to take ownership and complete assigned tasks.
• Expedite materials from suppliers to meet required on-site dates. This includes an ability to understand when to escalate and order expedite.

• Resolve customer order problems and complaints promptly.
• Acquire, utilize and continuously develop personal technical knowledge of general and specialty merchandise items to assist customers and other company personnel.

• Prepare quotations for customers where applicable.

• Identify, use and maintain appropriate company and/or customer pricing systems.

• Utilize tools used by the Project Services Team to organize opportunities, manage the project in the system, and insure payment.

 

Minimum Qualifications

• Exceptional communication skills: written, verbal, presentation, and negotiation.
• Ability to meet deadlines and how to escalate when required.
• Proficiency with MS Office (Word, Excel, & PowerPoint) and adobe.
• Technical learning: quick study on using technology in support of sales process.
• A team player in dealing with internal and external stakeholders.

 

Preferred Qualifications

• Preferred minimum 3 years industry or distributor sales experience is desired.   (5+ years business  experience in the Utility Industry market desired)

• Eclipse knowledge is a major plus.

 

Why work for Irby?

Irby Utilities is a crucial link in the distribution chain, connecting manufacturers to their customers in electrical power, natural gas, and broadband services. Our team delivers end-to-end solutions through logistical and operational support, sales and account management, project services, data analysis, and more. We firmly attribute our success to our people in each of these fields, and we are constantly advancing our skills and abilities.

 

Our Competitive Benefits?

401K Plan, Competitive Medical Plans (medical, dental, and vision), Paid Time Off, Paid Company Holidays, Floating Holiday, On Demand Pay, Flexible Spending Accounts (Health and Dependent Care), Employee Assistance Program, Tuition Reimbursement, Employee Discounts, Long-term and Short-term Disability, and Life Insurance.

 

About Irby

Irby is a leading fulfillment and solutions provider for utility and utility contracting marketplaces. Pairing nearly 100 years of utility experience with the industry’s top technologies and manufacturers, Irby is poised to provide innovative products and customized services to serve its nationwide client base best. Irby offers a complete portfolio to each of its core business segments: distribution, transmission, substatio