Vegetation Management Accounts Payable & Financial Operations Analyst

At PGE, our work involves dreaming about, planning for, and realizing a smarter, cleaner, more enduring Oregon neighborhood. Its core to our DNA and we haven’t stopped since we started in 1888. We energize lives, strengthen communities and drive advancements in energy that promote social, economic and environmental progress. We’re always on the lookout for people passionate about leading and being a part of teams that are advancing innovative clean energy solutions that are also affordable and accessible to all.

Vegetation Management Accounts Payable & Financial Operations Analyst

The Vegetation Management Accounts Payable & Financial Operations Analyst serves as the primary financial operations resource supporting approximately $110 million in annual contractor and vendor expenditures across one of the company's largest contractor-driven operational programs.
 

This position is responsible for accounts payable administration, purchase order and change order management, contractor payment support, financial reporting, and vendor coordination. Working independently in a high-volume environment, the analyst ensures the accurate processing of invoices, purchase orders, and financial transactions that directly support critical Vegetation Management operations.

Invoices routinely contain 1,500 to 2,000 individual billing line items, requiring detailed review and validation of accounting information, contract terms, funding allocations, rates, and supporting documentation prior to payment approval.

Key Job Information

Accounts Payable & Receivable Analyst 5944

Grade 6, Career Level: P2

Intermediate Professional Requires expanded professional-level knowledge and experience in own area; incumbents continue to acquire higher-level knowledge and skills. Expands on high-level knowledge of the company, processes and customers. Solves a range of more complex problems. Analyzes possible solutions using advanced knowledge and applying protocols. Operate independently and receive only a moderate level of guidance and direction.

Key Responsibilities

Accounts Payable & Invoice Management

• Review, validate, and process high-volume contractor and vendor invoices.
• Ensure invoices are accurately coded, supported by appropriate documentation, and comply with contractual and accounting requirements.
• Investigate and resolve invoice discrepancies, accounting errors, payment issues, and system exceptions.
• Partner with Accounts Payable, Accounting, Supply Chain, IT, contractors, and vendors to resolve complex invoice processing challenges.
• Process accruals, check requests, and other non-standard payment transactions.
  Support monthly and year-end financial close activities.

Purchase Order & Change Order Management

• Create, maintain, and modify purchase orders supporting Vegetation Management operations.
• Process purchase order change orders, including funding increases, contract amendments, scope modifications, and rate updates.
• Monitor purchase order balances and proactively identify funding needs.
• Ensure purchase orders align with budgets, contracts, accounting requirements, and operational needs.
• Communicate purchase order updates and requirements to contractors and business partners.

Contractor & Vendor Financial Support

• Serve as a primary point of contact for contractor and vendor invoicing inquiries.
• Provide guidance regarding invoice submission requirements, payment status, purchase order usage, and financial processes.
• Support contractor compliance with invoicing and payment requirements.
• Research and resolve contractor payment concerns in a timely manner.

Financial Reporting & Analysis

• Track departmental spending and contractor expenditures across multiple operational programs.
• Prepare spend reports, accrual reports, invoice tracking reports, and other financial analyses for leadership.
• Conduct financial research and analysis to support budget management and operational decision-making.
• Assist leadership with ad hoc reporting requests and financial data analysis.

Systems & Process Administration

• Utilize Coupa, ERP systems, Quickbase, Microsoft Excel, and other business applications to manage financial transactions and operational workflows.
• Maintain invoice tracking systems, financial databases, and reporting tools.
• Identify and impl