Business Assistant

We're seeking a Business Assistant to join our Business Development team and grow alongside us. The selected candidate will have the opportunity to shine and advance within a global game-changer in the industry!
As a Business Assistant, you will provide essential support to team members, which may include executives and our regional West Coast and LATAM Business Development teams. Your responsibilities will encompass managing schedules, calendars, global travel arrangements, and handling various administrative tasks. This role presents a fantastic opportunity to become an integral part of a key team within our hyper-growth multi-billion-dollar global organization!
This role is onsite at our Sherman Oaks, CA headquarters with flexible schedules offered.

RESPONSIBILITIES

• Perform a variety of administrative assignments requiring a high level of competency in office procedures
• Manage complex calendars with an understanding of which activities are most appropriate for the allocation of Regional Director and Business Development teams' time
• Manage and coordinate meeting arrangements and travel plans for both domestic and global travel -- work with outside vendors, airlines, etc.
• Engage with counterparts and external partners to maintain communication between Xsolla and our partners, and assist with scheduling business-related activities (dinners, meetings, events)
• Compose Emails, letters, and other correspondence; using extreme confidentiality when handling the highest level of confidential information
• Work independently, exercise considerable discretion and be forward thinking in managing executive activities such as speaking engagements, meetings, client relationships, research, and all executive duties as required
• Assist with a variety of special projects and complex assignments as needed; exercising frequent independent judgment, initiative, and tact
• Prepare invoices, reports, memos, letters, expense reports, and other documents, using word processing, spreadsheet, database, or presentation software
• Prepare agendas and make arrangements; such as coordinating catering for luncheons for committee, board, and other meetings
• Help with events such as holiday parties and events when traveling such as dinners, conferences, etc.
• Conduct research, compile data, and prepare papers for consideration and presentation by the Business Development team
• Travel as needed

REQUIREMENTS

• Bachelor's degree in Communications, Interactive Entertainment, or similar field (or equivalent experience)
• 3+ years' progressive experience as an assistant or in a supportive role (Experience at a Gaming, Fintech or E-commerce organization would be a plus)
• Excellent writing skills, have strong command of the English language
• You are tech savvy, can work your way around Google Suite, and take on new applications with ease (Salesforce or other CRM, Jira, Concur)
• Strong communicator, enjoy collaborating with internal stakeholders and counterparts to ensure the business operates smoothly and information flows between teams
• You are eager to take on new projects and help with operations as needed
• Strong customer service/interpersonal skills -- comfortable in a client-facing role when needed
• General gaming industry knowledge (huge plus)
• Must be able to immediately handle a significant workload and effectively prioritize projects with a high degree of autonomy
• Effective time management skills with excellent attention to detail
• Organization comes to you easily, and you are able to balance many things on your plate
• Work well on deadlines and generally deliver ahead of schedule
• Ability to travel up to 35% (domestic and international)
• Experience working in an Entrepreneurial environment (preferred, not a must)
• Bilingual Spanish or Portuguese (a plus)

At Xsolla, we are passionate about providing a conducive environment for our team to thrive personally and professionally. Our comprehensive Benefits Program caters to the physical, mental, and emotional well-being of our full-time employees and their families. This includes 100% company-paid medical, dental, and vision plans, disability and life insurance, chiropractic coverage, flexible spending accounts, and a fully vested 401(k) retirement plan with a 4% company match from the start date.
Understanding the detrimental effects of burnout, we offer unlimited Flexible Time Off and 14 paid holidays each year. Personal and professional development is a cornerstone of our ethos at Xsolla. Each employee has a personalized career roadmap, developed in partnership with their manager, aligning individual and company goals. We support this growth through in-house training, independent study, conference attendance, and higher education opportunities