Service Delivery Supervisor

POSITION PROFILE

Supervisor I, Service Delivery is the primary contact for managed document services at a customer location which may be on-site or supported off-site. Focus should be on the employees, customers, and meeting profit objectives for each site within their territory. The Supervisor manages the delivery of Ricoh Enterprise Services for customers, which may include managing business document output devices (printers, copiers, and fax machines) at customer locations or remotely to maximize uptime, utilization, optimization, and user satisfaction while minimizing costs. The role is responsible for working with the customer to improve business processes by optimizing and using other Ricoh services. The position must possess an understanding of the client’s requirements and domain, be IT centric, enabling communication with the Customer IT Department resources. Understands networks and utilizes managed document services technology: Communicates account Business Process opportunities to the supporting sales and professional service teams. Assists other support team members in developing, implementing and managing ongoing fleet operations.

 

JOB DUTIES AND RESPONSIBILITIES

• Operates in a technical environment which can include operating in the customers systems to maximize the solution sold to the customer.
• Position will supervise staff through continual communication and performance management; reacts to personnel performance issues.
• Develops & implements manpower plans & executes recruitment strategies to fill staffing needs.
• Creates a customer-focused environment.
• Keeps actively involved with customer presentations and validation.
• Gathers necessary information for preparations & creation of the pro-forma & the proposed sites.
• Communicates and works directly with Customer’s IT department including senior IT leaders.
• Works with departmental and executive leadership in identifying key business process objectives and helping build strategies to overcome and address issues.
• Monitors and manages all facets of the Managed Print Services (MPS) strategy at customer location or other services as contracted.
• Analyzes all data to ensure that performance standards are maintained, and customer requirements (contracted service levels) are consistently met.
• Recommends solution configurations to Sales and Customer.
• Supports the Account Manager (Operations Team) in accounts where managed document services is one of the provided service offerings by assisting in the management and reporting of business document input/output devices.
• Works independently or collaborates with account team members to rationalize the Customer fleet
• Engages internal and external resources to provide proactive maintenance, as well as ongoing maintenance to ensure Service Level Agreements are met.
• Works with customer’s team to align Ricoh services provided with customer’s business objectives, including identifying services and technology which Ricoh can provide to improve customer’s business processes and help them meet customer goals.
• Supports other team members with implementation of the MDS solution. This may include 3rd party asset management software implementation, equipment installation, asset tagging, setting supply inventory par levels, asset validation and process creation/documentation.
• Supporting interface to outside contractors for management of performance issues.
• Oversees and Monitors and the just-in-time (JIT) parts and supplies procurement and distribution program, as well as an onsite inventory of key parts and supply items.
• Monitors and manages activity to ensure service level agreements are met.
• Provides leadership as appropriate to other positions which may help in delivering the services which a customer is being provided by Ricoh.
• Responsible for management, coordination, tracking and reporting machine moves, machine removals, and new machine installations as it applies to the customer IMACD process.
• Assists with end user training.
• Tracks asset lease expiration and/or projected end of service life dates, as required.
• Manages the collection of periodic meter readings, including review and validation. utilizing the AMR (Automated Meter reading) solution
• Completes month end closing and other necessary accounting functions.
• Conducts periodic customer satisfaction surveys to include Key Contact and End User surveys. Provides summary, analysis and action plan for all survey results.
• Analyzes services and fleet utilization to ensure that each capability matches the requirements of its actual use. Recommends ongoing optimization through proper deployment, replacement, user training, etc.
• Provides ongoing data and feedback