Operations Associate

Operations Associate, Brooklyn, New York

In-Person Work Required

This is a non-exempt position and is eligible for overtime.

WHO WE ARE

Explore Schools is a network of public charter schools providing 2,000 students in Brooklyn with the outstanding education they deserve. Our goal is to provide students with curriculum and instruction that is both standards-aligned curriculum and culturally responsive. Our approach is designed to provide the conditions to nurture students as critical thinkers and natural problem-solvers. As an organization, we are committed to engaging in work that disrupts and roots out systems and structures that perpetuate white supremacy. We intentionally seek to build and maintain a diverse and talented team that reflects the backgrounds and experiences of our students and creates an inclusive environment for all employees.

WHAT WE BELIEVE

We believe that all children can learn when immersed in a rich environment full of high expectations, rigorous academics, and caring, committed adults. We believe equity and excellence are not mutually exclusive—we can meet the needs of all students in our schools, while actively engaging parents and driving toward excellent academic results. We believe it is both our privilege and responsibility to help close the opportunity gap in the Brooklyn community.

WHO YOU ARE

Explore Schools seeks a dedicated school operations professional to join our team as an Operations Associate. As with any member of the operations team, the role requires flexibility and the ability to wear many hats in service of helping the school meet its goals and objectives. Our ideal candidate will have strong organizational skills and a demonstrated track record of navigating challenging demands swiftly, thoughtfully, and in a detailed manner. This is an extraordinary opportunity for new and experienced operations or administrative personnel to apply effective administrative operating systems in the setting of a mission-driven organization.

Additionally, you are/possess:

• Dedicated to working in communities that have historically been underserved and under-resourced
• Committed to thoughtfully engaging in identity work necessary to take a culturally responsive approach to pedagogy and relationship-building with students and colleagues
• Strong technical computer skills
• A steadfast commitment to collaboration and teamwork
• Professional integrity, flexibility, and a reflective attitude
• The ability to execute tasks efficiently and with a sense of urgency and attention to detail
• The ability to work with and manage others up, down and sideways.
• The ability to execute and communicate in a direct and sensitive fashion
• Bachelor’s Degree preferred
• Prior related experience, preferred
• Spanish or Haitian Creole fluency, a plus
• Familiarity with Crown Heights, Canarsie, or Flatbush neighborhoods, a plus

WHAT YOU’LL DO

The Operations Associate (OA) plays an important role in supporting day-to-day operations and deliverables of the school as deemed by the Director of Operations. Primary responsibilities will be administrative and non-instructional in nature, including managing and executing on functions related to, but not limited to, the school’s main office, facilities, supplies and materials, safety protocols, student systems and services, technology, data management, event planning, family engagement and student supervision as deemed necessary.

Responsibilities may include, but are not limited to:

Procurement

• Coordinates planning, purchase, delivery and installation of school furniture
• Maintains a system to order, purchase, receive, inventory and return (if necessary) goods to ensure the school staff and students consistently have everything they need to operate and achieve our mission
• Completes all school orders in compliance with Explore Schools’ protocols for order processing
• Troubleshoots missing or incomplete orders and maintains communications with staff throughout the purchase cycle
• Ensures all orders posted for invoicing are compliant with accounting systems and protocols developed by Explore Schools
• Proactively develops relationships with vendors to assure cost-competitive products

Student Services & Support

• Coordinates services with external partners related to meals, transportation, safety, uniforms, etc.
• Assists with non-instructional student systems and processes such as attendance, school-wide systems (breakfast, lunch, recess, and dismissal), family meetings and conferences, assemblies and more.
• Ensures the safety of students (e.g. b